Project Administrator

Job Title Project Administrator I

Agency Texas A&M University - Kingsville

Department Grants & Contracts

Proposed Minimum Salary Commensurate

Job Location Kingsville, Texas

Job Type Staff

Texas A&M University-Kingsville (TAMUK), the oldest institution of higher learning in South Texas and a proud member of the Texas A&M University System, stands as the region's premier university. TAMUK offers the widest range of academic programs and degrees in South Texas, provides exceptional learning and residential facilities, conducts impactful research, awards substantial scholarships, and has awarded more than 80,000 degrees in the institution's 100-year history.

The university is recognized for its unwavering commitment to student success, meaningful research, and deep community engagement. With a welcoming campus culture and strong regional partnerships, TAMUK offers faculty and staff a unique opportunity to make a lasting difference in the lives of students and the broader South Texas region.

Location:

The University is located in historic Kingsville, a friendly, safe city of 25,000 that is the home of the legendary King Ranch. Corpus Christi and its beaches are just 40 miles to the northeast, and the border with Mexico is 120 miles to the south at Brownsville or 119 miles to the west at Laredo.

The Project Administrator I, under general supervision, coordinates routine administrative and financial details between The Texas A&M University System, researchers, sponsors and administrative offices with an emphasis on post-award administration of sponsored research projects. Establishes accounts in the A&M System accounting system. Reviews and interprets award terms and conditions, cost sharing requirements, award budget, sponsor regulations, deliverable requirements and System policies.

Prepares award notices

• Serves as the primary point of contact for faculty, sponsors, and department administrators.
• Coordinates routine administrative and financial activities with researchers, department heads, deans, and university staff with an emphasis on post-award administration.
• Reviews award documents, terms, conditions, budgets, and project requirements to ensure projects are established correctly.
• Consults with senior research administration staff and supervisors to interpret and communicate award documents, sponsor regulations, federal and state laws, system policies, and institutional rules.
• Coordinates revisions and approvals with faculty and sponsors, including budget revisions, compliance matters, PI changes, time extensions, and supplemental funding requests.
• Tracks project timelines, deliverables, reporting requirements, and award milestones, communicating potential issues to appropriate stakeholders.
• Maintains accurate award files, correspondence, approvals, and supporting documentation for audits and reporting purposes.

• Prepares documentation and enters award terms and financial information into research administration and accounting systems.
• Monitors expenditures against approved budgets and identifies discrepancies to support effective fund management.
• Processes and reviews expenses, purchase orders, invoices, payroll allocations, cost transfers, and other project-related financial transactions.
• Approves financial commitments for compliance with sponsor guidelines.
• Provides financial guidance and data to researchers, departments, sponsors, auditors, and administrative offices.
• Monitors cost-sharing commitments and indirect cost distributions.
• Assists with the preparation and submission of financial and administrative reports to…