Executive Assistant Fulltime, Onsite, Kinston NC

The Executive Assistant provides high-level administrative and operational support to the Chief Executive Officer (CEO), ensuring the efficient coordination of executive priorities, communication, and daily operations. This role manages a complex schedule, facilitates communication across departments and with the Board of Directors, and supports organizational effectiveness through strong attention to detail, sound judgment, and discretion. The Executive Assistant serves as a key liaison, helping to streamline information flow, support decision-making processes, and maintain alignment across the organization while upholding the highest standards of professionalism and confidentiality.

Education
:

• High school diploma or equivalent required;
  Associate’s degree preferred.

Certifications & Licenses:

Experience:

• Experience supporting executive and/or senior level professionals preferred.
• Experience in administrative support and cross departmental communications preferred.
• Experience in healthcare, nonprofit, or community-based organizations.

Knowledge, Skills, Abilities:

• Strong written and verbal communication skills
• Demonstrates a high level of confidentiality and discretion in handling sensitive information
• Excellent time management skills with the ability to prioritize tasks and manage multiple projects and deadlines simultaneously
• Highly organized with strong attention to detail
• Ability to work collaboratively across internal departments
• Proficient in Microsoft Office Suite, including Outlook (email and calendar), Word, PowerPoint, SharePoint, and Bookings, with the ability to fully leverage tools to support efficiency and productivity

• Provides comprehensive administrative support to the CEO, including managing a highly active and complex calendar, coordinating appointments, and ensuring schedules are followed and respected
• Enhances the CEO’s effectiveness by proactively managing priorities, information flow, and administrative functions with sound judgment and discretion
• Exercises sound judgment in prioritizing competing demands and aligning with the CEO’s preferences and organizational priorities
• Coordinates and schedules meetings, prepares agendas, and distributes invitations for recurring and ad hoc meetings
• Keeps the CEO well-informed of upcoming commitments, responsibilities, and deadlines, ensuring appropriate follow-up
• Arranges complex and detailed travel plans, itineraries, and agendas, and compiles documents for travel-related meetings

• Communicates directly and on behalf of the CEO and Board of Directors on matters as required
• Serves as a gatekeeper and gateway to the CEO’s time and office, managing access with professionalism and alignment to priorities
• Acts as a liaison between the CEO and internal departments, fostering strong relationships and ensuring clear, consistent communication
• Manages the flow of information to the CEO, ensuring timely, relevant, and well-organized communication
• Represents the CEO in communications with internal and external stakeholders, maintaining professionalism and discretion
• Builds and maintains credibility, trust, and support with senior leadership and staff

• Composes and prepares correspondence, reports, and executive-level documents, including confidential communications
• Prepares materials, summaries, and documentation to support the CEO’s planning and decision-making
• Researches, prioritizes, and follows up on incoming issues and concerns addressed to the CEO
• Opens, sorts, and distributes incoming mail, including processing and recording payments received
• Maintains organizational calendars, including staff and boardroom scheduling
• Maintains organizational contracts in collaboration with HR and Finance
• Provides administrative support to other Chiefs and Directors as needed

• Records, prepares, and distributes minutes for multiple monthly meetings, including Board of Directors meetings, at least one week in advance of meetings
• Accurately record and archive minutes for all Board and Committee meetings, clearly…