Accounts Payable Specialist

We are seeking a detail-oriented and experienced Accounts Payable Specialist to join our finance team. The ideal candidate will have strong technical proficiency in MS Dynamics 365, Concur, and Salesforce, along with a proven track record of managing high-volume invoice processing and vendor relationships. This role requires excellent organizational skills, attention to detail, and the ability to work collaboratively across departments.

• Process high-volume vendor invoices accurately and efficiently using MS Dynamics 365
• Review and validate invoice coding, ensuring proper general ledger account assignment
• Manage invoice approval workflows and resolve discrepancies with internal stakeholders
• Execute timely payment runs and maintain positive vendor relationships
• Process employee expense reports through Concur, ensuring compliance with company travel and expense policies
• Review and approve reimbursement requests, verifying receipt documentation and policy adherence
• Perform corporate credit card reconciliation and transaction coding
• Onboard new vendors and maintain accurate vendor master data in MS Dynamics 365
• Collect and maintain W-9 forms and other required vendor documentation
• Respond to vendor inquiries regarding payment status and invoice discrepancies

• Support month-end close activities including accruals, reconciliations, and journal entries
• Prepare accounts payable aging reports and analysis for management review
• Assist with year-end 1099 preparation and filing

• Utilize Salesforce for tracking vendor-related activities and maintaining documentation
• Identify opportunities to streamline AP processes and improve efficiency
• Collaborate with cross-functional teams to resolve system issues and implement best practices

• 3+ years of accounts payable experience in a corporate environment
• Strong proficiency with MS Dynamics 365 (Finance & Operations or Business Central)
• Demonstrated experience with Concur expense management system
• Working knowledge of Salesforce for vendor tracking and documentation
• Solid understanding of accounting principles and general ledger structure
• Advanced proficiency in Microsoft Excel (pivot tables, VLOOKUP, formulas)
• Excellent attention to detail and accuracy in data entry and record-keeping
• Strong communication skills and ability to work effectively with vendors and internal teams

• Bachelor's degree in Accounting, Finance, or related field
• Experience with ERP system implementations or migrations
• Knowledge of additional AP automation tools (, Coupa, etc.)
• Experience supporting external audits and providing documentation
• Certification such as Certified Accounts Payable Professional (CAPP) or similar
• Detail-oriented with strong organizational and time management skills
• Ability to manage multiple priorities and meet tight deadlines
• Problem-solving mindset with focus on process improvement
• Team player with collaborative approach to cross-departmental work
• High level of integrity and ability to handle confidential information