Senior Accounting Associate

Employer

City of Kirkland

$81,856.94 - $96,301.50 Annually

City Hall - 123 5th Ave, Kirkland, WA

Full-Time

Finance & Admin.

- Payroll

06/24/2026

Continuous

Non-Exempt

AFSCME

Perform a variety of paraprofessional accounting duties that impact city-wide financial records; assist in preparation of semi-monthly payroll; assist professional accounting and public works staff with monitoring and processing complex financial activities and ensuring compliance with legal requirements, policies and procedures; support cost accounting, capital improvement project monitoring and grant billing. This position has specialty areas that include accounting, timekeeping, and payroll support.

Assignments and projects in these functional areas will vary between Associates and may change from time to time; however, the nature and scope of the work, specific procedures/processes applied and general knowledge requirements will be comparable.

• Coordinate and assist with maintaining and processing information within key city-wide financial systems.
• Provide reports and analysis on accounting and financial information related to assigned responsibilities.
• Monitor assigned accounting activities to assure compliance with policies and procedures. Research transactions to ensure accuracy.

• Respond to various internal and external requests for information. Produce regular or special reports and schedules as required. Verify information which may involve statistical tabulations and calculations in accordance with established formulas and procedures.
• Extract and provide information in support of the annual audit. Research auditor questions.
• Provide backup to other accounting and/or payroll staff, as needed. Serve as a resource in researching issues and questions regarding tax regulations, reporting requirements, payroll processing, and problematic records.
• Support capital improvement project budgeting and accounting, grant administration, and fund cost accounting.
• Serve as backup timekeeper; may have some primary timekeeping responsibilities.
• May assist with biennial budget preparation.

• Track and report seized property. Calculate and request payment of state share. Coordinate with Police Department to ensure complete and accurate records.
• Process city-wide accounts receivable including preparation of invoices, tracking of payments and assessment of finance charges per policy. Verify all transactions for accuracy and completeness.
• Provide accounting support for the EMS Transport Fee and Medical Self-Insurance programs that includes review, analysis and reconciliation of account balances and reserves.
• Provide accounting support to project engineers to ensure timely and accurate construction project reporting and maintain report records. Maintain IFAS project reports, prepare and process project revision sheets, and maintain project dashboards.
• Assist with reconciliation and analysis of CIP Funds and determination of CIP funding. Maintain spreadsheets supporting CIP/Utility funding requirements.
• Monitor assigned budgets throughout the year to ensure proper posting of expenditures. Record monthly cash receipts/disbursements for preparation and reconciliation of operating budgets. Research and prepare required journal entries, as needed.
• Prepare and maintain all documentation required to support assigned grants. Provide annual reconciliation of assigned grants for State audit.
• Perform customer service and coordination tasks associated with the administration of the Emergency Sewer Program (ESP).
• Assist in the preparation of biennial budgets by extracting and analyzing financial records for forecasting of revenues and expenditures. Update historical data to track revenue performance in the budget cycle.
• Process and administer water contracts, including payments and invoicing, tracking consumption, and billing issue resolution.
• Prepare invoices and supporting data for work performed in support of others by Public Works Operations and Maintenance crews. Maintain records of billing, payment, and tracking of past due invoices.
• Prepare monthly public works labor distribution records and corresponding monthly journal entries.
• Maintain monthly engineering manpower report for project management; prepare monthly manpower transfer for use in maintaining internal charge models.
• Prepare year-end Street report for annual audit and assist in the preparation of the annual levy reports.
• Reconcile and update records of Street Security Deposits collected and refunded.
• Track and report on School Impact fees and prepare monthly remittances.

• Serve as backup timekeeper for the department.
• Serve as primary timekeeper responsible for Teamsters bargaining unit.

• Responsible for preparing timely and accurate semi-monthly payroll and related information; audit employee hours submitted by timekeepers.
• Audit payroll reports for…