Executive Assistant to President and COO

About the Job

This role is a critical component of the Rain City Capital team and will help us fulfill our commitment to "Make it Happen" by supporting our founder, freeing him up to manage our fast‑paced business and his private ventures with minimal distractions. Excellent interpersonal and communication skills are a must to work effectively with the entire office staff as well as a variety of business associates, personal contacts, and outside vendors.

• Daily briefings with founder to review action items, updates on projects, ask questions, solve problems, and prioritize
• Manage and prioritize the founder’s daily task list and busy calendar while keeping staff aware of his availability and priorities
• Manage the founder’s high‑volume email and process incoming physical mail
• Make travel arrangements, both business and personal
• Bookkeeping tasks for multiple business entities, including processing payments, generating invoices, managing and tracking expenses, banking transactions, and assisting in annual tax preparation using Quick Books
• Manage both ongoing and spur‑of‑the‑moment, deadline‑driven projects
• Work in partnership with the Marketing Department to plan and execute company‑wide events
• Coordinate travel and hotel accommodations for company parties, sales retreats, and other employee events
• File and retrieve corporate records, documents, licenses, and reports
• Act as personal assistant when needed for errands such as out‑of‑office tasks
• Maintain the company calendar
• Plan and manage facilities, travel, and catering for both onsite and offsite events
• Take meeting minutes at weekly Leadership Team meetings
• Coordinate document execution, maintain tracking workflows, and manage the shipment of original agreements

• 5 years managing an Executive in an EA or PA role
• Real estate industry background helpful but not required
• Demonstrated proficiency with Microsoft 365
• Prior experience with Quick Books, including posting bank and credit card transactions, monthly reconciliations, and building reports
• Confidently balance competing priorities while performing with a high level of accuracy in a fast‑paced environment using exceptional planning, time‑management, and organizational skills
• Excellent analytical, reasoning, research, and problem‑solving skills
• Takes initiative, works independently, and can make decisions and identify important or time‑sensitive information with minimal direction
• Highly intuitive with the ability to anticipate and support the ever‑changing needs of the founder
• Comfortable with ambiguity, able to learn quickly and adapt to rapid changes
• Outstanding partnership‑based communication and a commitment to building relationships with the founder, the Rain City team, vendors, and other outside partners
• Excellent written and verbal communication, spelling, and proofreading skills, with the ability to express both your voice and the founder’s voice clearly and effectively in writing
• Proven ability to maintain the confidentiality of information and decisions

Other duties, responsibilities, and activities may change or be assigned at any time with or without notice. The employee must be able to read, write, speak, and understand English with exceptional fluency. Rain City Capital provides a hybrid work environment; employees may work remotely or in person and are expected to check email, phone, and text messages throughout the day and respond in a timely fashion consistent with a normal workday.

The role must be willing to commute to the Kirkland, WA office on Tuesdays and Thursdays.

To apply, please send your resume and cover letter to