Administrative Assistant ; AA- Kirkland

Description

Our vision is to ensure that “All Washington's children and youth grow up safe and healthy, thriving physically, emotionally, and educationally, nurtured by family and community”.

Job Class: Administrative Assistant 2 (AA2)

Location: Kirkland, WA

Closes: Wednesday, July 01, 2026

Salary: $43,980 - 57,252 Yearly (salary does not include on‑site 24/7 facility 5% premium pay, King County 5% premium pay, or the 2% general wage increase effective July 1, 2026)

The Department of Children, Youth, and Families (DCYF) is searching for an Administrative Assistant 2 to join our Woodinville Community Facility in Kirkland to provide independent Administrator and Facility support within a Juvenile Rehabilitation Minimum Security Community Facility that serves adjudicated youth.

This Administrative Assistant 2 prioritizes, self‑manages, organizes, pays attention to detail, and works independently in a diverse and fast‑paced environment. Effective communication skills are essential to gather task requirements and provide excellent customer service. If you like developing new work methods and solving problems, we encourage you to apply.

• Provide direct, confidential administrative support to the Administrator.
• Coordinate office operations and schedules, develop and recommend office procedures and systems, ensure smooth office operations, and devise and evaluate office procedures.
• Maintain client confidentiality; respond to inquiries regarding departmental services and procedures; greet and assist visitors; receive, sort, open, and distribute mail; answer telephones, direct calls or forward messages, and schedule interpreters.
• Assist with pre‑placement activities for youth transferring to the Facility.
• Maintain, update and monitor employee records for DCYF/JR administrative policies and procedures.
• Create and develop processes and tracking of program audits, including Safety, PREA, Dept. of Health, and assist the Cook with monthly, quarterly, and yearly reporting.
• Assist in scheduling maintenance service for repairs and cost analysis for repair work.
• Prioritize, develop work methods independently and in collaboration with staff, complete assignments and resolve issues.

Clerical or office work may substitute for education on a year‑for‑year basis.

• One‑year experience as an Administrative Assistant 1.
• A Bachelor’s degree in business administration, public administration, or a closely allied field, and two years of responsible office experience at the senior clerical level or higher.

• The ability to take action to learn and grow.
• The ability to take action to meet the needs of others.

Graduate study may substitute for experience on a year‑for‑year basis.

• Typing speed of at least 50 words per minute.
• Technology, communication, organizational, written expression, time‑management, technical oversight, problem‑solving, and planning skills.
• Experience with Excel, Visio, Microsoft Word, and Web Ex.

• At least two years of driving experience and a valid driver’s license.
• Pass a national fingerprint background check and complete a questionnaire mandated by the Prison Rape Elimination Act (PREA) regarding sexual misconduct.
• Must provide proof of identity and authorization to work in the United States on first day of employment (E‑Verify).
• Position is included in a bargaining unit represented by the Washington Federation of State Employees (WFSE).

The Department of Children, Youth, and Families (DCYF) is an equal opportunity employer and does not discriminate on the basis of age, sex, marital status, sexual orientation, race, creed, color, national origin, honorably discharged veteran or military status, or the presence of any sensory, mental, or physical disability or the use of a trained service animal by a person with a disability.

Persons who meet the minimum qualifications and wish to claim Veteran's Preference must attach a copy of their DD214, NGB Form 22, or Predischarge Certification (issued not more than 120 days prior to End of Term of Service). Veterans are required to provide official discharge documentation within 30 days after the date of discharge. All social security numbers must be blacked out before attaching any documents.