Executive Assistant

Executive Assistant

We are looking for an Executive Assistant to support leadership operations and help keep a fast-paced office running smoothly in Washington. This contract opportunity combines executive support, office coordination, property-related administration, and personal assistance responsibilities. The ideal candidate is highly organized, discreet, resourceful, and comfortable managing shifting priorities while maintaining an experienced and detail-focused presence.

Responsibilities:

• Welcome visitors and manage front-office interactions to ensure a detail-focused and organized experience for guests and staff.

• Coordinate incoming and outgoing mail, courier deliveries, office inventory, petty cash, and general administrative records to support daily business operations.

• Prepare reports, correspondence, spreadsheets, and other documentation using standard office software while maintaining accurate filing systems.

• Monitor office presentation and functionality, including supply replenishment, equipment coordination, meeting support, and workspace organization.

• Provide administrative assistance across the team by scheduling calls, handling document distribution, tracking follow-ups, and completing special assignments as needed.

• Maintain property-related records such as tenant sales information, insurance certificates, maintenance documentation, and third-party reporting materials.

• Support accounts receivable and payable processes by preparing reporting, assessing applicable late fees, reviewing invoices for coding, and coordinating notice distribution.

• Liaise with vendors on service needs, pricing discussions, repairs, and project coordination for both office and property-related matters.

• Assist with personal and executive tasks, including appointment coordination, errands, event support, transportation to meetings when needed, and oversight of residence-related vendor work.