Administrator Assistant

Reports To

Design Manager

To support the sales success of MBA by providing support to the Design Team.

• Assist design team with administrator aspects of the design process from conception to completion (appointments, quotes, data entry into CRM, etc.)
• Support Designers as needed.
• Maintain and organize project files, contracts, and digital assets
• Schedule internal meetings, client appointments, and vendor meetings
• Prepare meeting agendas, notes, and action items as needed
• Follow up on outstanding items such as approvals, selections, or requested information
• Help track selections, quotes, and approvals throughout the design process
• Assist with document preparation, formatting, and version control
• Manage printing of design layouts
• Assist with maintaining Design Studio samples and supplies
• Provide excellent customer service to both internal and external clients

• 3 – 4 years previous experience in an administrative or design-support role
• High school diploma required; associate or bachelor’s degree or certificate in design, business, or related field preferred
• Proficient in Windows, Microsoft Word, Excel and Microsoft Outlook
• Strong attention to detail and time management skills
• Ability to successfully support several designers at a time
• Perform duties in an efficient, professional, and courteous manner
• Excellent organization, communication, and time management skills
• Have your own transportation, valid class E driver’s license, auto insurance, and ability to transport yourself and materials between jobsites
• Ability to work overtime and weekends as needed
• Ability to talk and hear; stand and sit for extended periods of time, walk, kneel, bend, work with your hands, and move up to 30 lbs. independently

• Embrace Creativity
• Accept Accountability
• Nurture Teamwork
• Act with Integrity
• Honor Family