Administrative Assistant

Administrative Assistant

The Administrative Assistant provides essential administrative and clerical support to ensure efficient day-to-day operations of the program and department. This position plays a vital role in maintaining organized systems, supporting staff, and ensuring smooth communication within the facility. The ideal candidate is detail-oriented, organized, and enjoys contributing to a mission-driven team environment that serves youth in care.

Benefits

• Medical, dental, and vision insurance
• 401(k) with up to 4% employer match with Immediate Vesting
• Paid time off (PTO) and holidays ŌĆō earn 4 hours of PTO every pay period
• Free RX delivery on most medications
• Tuition reimbursement and professional development
• Robust Employee Assistance Program
• Supportive, mission-driven work environment

Key Responsibilities

• Provide administrative support to the department or team, including data tracking and record maintenance for administrative functions.
• Coordinate special projects, events, and assigned functions.
• Manage correspondence, phone calls, incoming and outgoing mail, and appointment calendars for administrators.
• Prepare and distribute general correspondence, reports, contracts, and memoranda.
• Handle department data entry, copying, record keeping, and file management.
• Provide computer support to staff and assist in completing computer-generated reports.
• Coordinate staffing support as needed and assist with scheduling.
• Order office supplies and maintain inventory for the department.
• Operate standard office equipment, including telephones, computers, printers, fax machines, photocopiers, and scanners.
• Prepare purchase orders and requisitions, including travel reimbursements, supply orders, and billing documentation.

Other

Duties Include:

• Maintain a high standard of role model behavior for youth.
• Participate in training and professional development activities as required.
• Report any acts, incidents, or conditions that may indicate inappropriate youth-to-youth or staff-to-youth relationships.
• Report all use of physical force and unusual incidents in accordance with policy.
• Perform other duties as assigned or needed.

Qualifications

Education:

High school diploma or equivalent required.

Experience:

Minimum of two years of general office experience preferred.

Skills:

• Strong customer service and multitasking abilities in a busy office setting.
• Excellent organizational skills with attention to detail.
• Proficient verbal and written communication skills.
• Ability to interpret, adapt, and apply organizational guidelines and procedures.
• Capable of working independently and meeting deadlines.
• Proficient in Microsoft Office Suite (Word, Excel) and adaptable to learning new software systems.

Other Requirements:

• Must maintain a valid state driver’s license.
• Must meet state criminal background check and pre-employment screening requirements.

Physical Demands

• Ability to sit at a desk for long periods and perform extended data entry.
• Must be free of communicable diseases as defined by the state.
• Must pass evaluation of physical techniques and certification exams.

Apply Today

If you are an organized, detail-oriented professional looking to make a difference in a youth-centered environment, we invite you to apply today!

Equal Opportunity

Employer:

Youth Opportunity Investments is an equal opportunity employer.