Senior Administrative Assistant - County​/County Administration

Under general direction, the purpose of the position is to provide highly complex and specialized administrative support to the Department Administrator. Employees in this classification function at a senior level and are accountable for highly responsible administrative support duties commensurate with the reporting level. They perform related work as directed.

• Serves as administrative support to the Department Administrator (Executive).
• Coordinates and manages assigned office operations to support County goals, coordinating activities with County departments and other agencies.
• Prepares and monitors agenda items in SIRE.
• Evaluates office procedures, schedules, and workflow, and recommends procedural improvements to maximize efficiency and effectiveness of office operations; assists with specialized projects to support administrative processes of the Department and County.
• Performs a variety of highly complex and specialized administrative functions, e.g., analyzing data, typing, report processing, documentation verification; gathers, interprets, and prepares data for studies, reports, and recommendations; provides information to supervisor.
• Reviews correspondence and answers written inquiries relating to the status of certain office functions; reports issues to the Department Administrator as needed.
• Receives telephone inquiries and concerns, ascertains the nature of the call, and either resolves it personally or directs it to the appropriate individual or department, acting as liaison to the assigned executive-level Administrator.
• Generates various highly complex and specialized correspondence, articles, memos, agendas, orders, reports, forms, manuals, or other relevant materials appropriate to the assigned department; develops and generates material for executive public speaking engagements and official correspondence.
• Assists with and may be responsible for department fiscal year budget and maintaining office fiscal records; reviews and verifies budget documentation to ensure compliance with pre-established budget guidelines and requirements; may maintain office supply inventories.
• Attends meetings for the dissemination of information as directed.
• Performs a variety of critical record‑keeping duties; manages and maintains department record‑keeping, filing systems and relevant materials appropriate to assigned unit.
• May maintain weekly/monthly calendars and schedules for the assigned supervisor; may coordinate and prepare agendas, e.g., scheduling, meetings, travel arrangements, conferences, seminars.
• May supervise other clerical staff.
• Performs duties as assigned/necessary which are related, or logical in assignment to the position.

• Education:
  
  Associate’s Degree in Business or Public Administration, or closely related field.
• Experience:
  
  Eight (8) years progressive experience in administrative/secretarial support to executive functions; or an equivalent combination of experience/education.
• Miscellaneous:
  Must possess and maintain a valid Florida’s Driver’s License.

• Extensive knowledge of modern records management techniques; skill in planning, organizing, and coordinating schedules, meetings, and travel arrangements.
• Extensive knowledge of the principles and practices of modern public administration.
• Ability to understand and follow written and oral instructions.
• Extensive experience in researching problems/issues, the exercise of judgment and discretion in presenting recommendations and solutions.
• Ability to communicate effectively verbally and in writing.
• Skill in establishing and maintaining effective working relations with all levels of management, employees, other departments, officials and the general public; skill in customer service techniques.
• Skill in preparing highly complex correspondence, summaries and reports in a clear and concise manner; skill in business English, e.g., correspondence formats, spelling, punctuation and grammar.
• Skill in performing routine mathematical computations and tabulations accurately and efficiently.
• Skill in typing 65 WPM.
• Extensive ability to access, operate and maintain various software…