Commercial Clerk - Grand River Job Kitchener area,Waterloo Ontario Canada,Administrative/Clerical

Position: Commercial Clerk - Keolis Grand River - 18 month contract
Location: Waterloo

This position is responsible for managing the procure to pay cycle for goods and services required by the organization.

Internal Document Control – monitoring incoming internal documents, work with internal document control system to gain approvals for new or revised documents.

Knowledge and Skills

A highly self-motivated and proactive individual, able to work autonomously and within a team.

Strong organizational skills, demonstrating a high level of attention to detail.

Possess the ability to solve problem quickly and in uncertain circumstances.

Effectively communicate and build rapport with stakeholders and employees.

Adaptable to changing priorities in a fast-paced environment.

Will be fluent in English with good written and verbal communication skills

Willingness to learn and take on a variety of tasks.

Experience

1-3 years’ experience in a commercial or business administration role.

Experience with an asset management and document control (ie. Aconex).

Knowledge of insurance principles an asset.

Transportation experiences an asset.

Intermediate proficiency in Mircrosoft Office, including Outlook, Word,Excel and Powerpoint.

Key Accountabilities

Document Control

Ensure the maintenance and continuous improvement of the internal document control system at Keolis.

Administer document control processes for internal documentation, in line with Keolis procedures and ISO 9001 principles.

Upload new and revised Keolis documents to the internal document control system.

Review upcoming reports and notify responsible area owners.

Participate in, if requested to, any document control meetings on behalf of Keolis.

Other duties, as required.

Invoicing

Establish terms with new suppliers, working with the Accounts Payable team to generate vendor records in AX.

Manage all invoices, ensuring requirements for approval and financial controls have been satisfied in accordance with Keolis procedures.

Follow up on payment inquiries.

Code invoices in accordance with Keolis’ general ledger structure, assigning costs to the correct budget lines

Maintain complete and accurate records.

Other duties, as required.

Cross Coverage

Support the Business Analyst role with internal stakeholders to complete monthly reports.

Support internal key stakeholders with reports and reporting requirements, as per internal and contractual business requirements.

Other duties, as required.

Working Conditions

Regular interaction with vendors, external stakeholders, directors and managers.

Working Hours

Based upon an average of 40 hours per week normally day shift, Monday to Friday

This position is hybrid, changes to the hybrid schedule are up to the discretion of Keolis Grand River LP.


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