Bill of Lading Manager

Ed Staub & Sons Petroleum is looking for a hard working, self motivated, detail oriented individual to supervise our Bill of Lading (BOL) department.

There are three primary goals for theBOL team, and the BOL Manager will be responsible for making sure these goals are met:

It is expected that this position will lead and develop the BOL team by:

• Creating a unified positive team environment
• Have clear and effective communication within the team and throughout the enterprise
• Develop trained, cross trained, and accountable team members
• Analyze, prioritize, and delegate work flow within the team
• Create and maintain SOP’s along with daily checks and balances
• Document and automate processes
• Eliminate inefficiencies
• Strong attention to detail and organizational skills
• Have fun and give praise to team members when earned
• Ability to manage multiple priorities and meet daily deadlines

The essential duties of this position may include but are not limited to the following:

• Accurate processing and timely billing of fuel loads.
• Setup wholesale zones, wholesale trucks and establish freight rates for new delivery locations in Cargas.
• Monitor and review matching of fuel supplier invoices to BOL’s in Cargas for accurate costs and timely processing.
• Monitor paperwork and initiate requests for missing documents (BOL paperwork, vendor invoices, credits, rebills)
• Monitor vendor pricing discrepancies and alert DTN managers of any issues or needs.
• Maintain a solid understanding of the Dash Fuel EDT Dispatch software. Understand the flow of work and be able to identify & resolve errors efficiently
• Train and enforce BOL processes
• Be a liaison between Ed’s Trucking Dispatch and BOL
• Communicate with Inventory Fuel Rec team to resolve inventory issues related to BOL deliveries
• Work with Fuel Tax Manager regarding setups of new fuel vendors, new products, and new tax details (for accurate Cargas setups and tax reporting).
• Communicate with Accounts Payable to resolve missing or incorrect vendor invoices, as well as assist in reconciliation of Fuel Suspense GL account.
• Research and resolve BOL related transaction errors (wholesale tickets, inventory receipts, vendor invoice postings, etc).
• Review and Post Wholesale documents in Cargas.
• Develop and streamline electronic communications with fuel vendors (ie: fax, e-mail etc.)
• Maintain paperless storage of BOL Documents

• Daily load accountability with minimal discrepancies
• Timely and accurate billing with reduced corrections/rebills
• Improved process efficiency and reduced manual work
• Strong team engagement and low error rates
• Execute, oversee and ensure accurate and on time monthly close deadline

This is a supervisory position with duties that include but are not limited to:

• Job Description s and Expectations
• Weekly team meetings and follow‑up
• Individual meetings, get to know your team
• Annual Reviews, quarterly reviews and Evaluations