Senior Tax & Property Specialist - Current TAX OFFICE Employees ONLY

Position: Senior Tax & Property Specialist - CURRENT TAX OFFICE EMPLOYEES ONLY
Job Title:

Senior Tax & Property Specialist

Department:
Tax

Salary: $25.47 - $32.21 per hour

General Position Summary

Performs a variety of technical, administrative, financial, and customer service duties in support of the daily operations of the Tax Office. Responsibilities include customer service, property tax collection, manufactured home transactions, transient lodging tax, tax foreclosure, county property sales, and related office functions. Provides information to the public and processes transactions in accordance with Oregon law, County Code, and departmental procedures.

Essential Functions

The following may not be all inclusive and other duties may be assigned.

Provides customer service at the front counter, by telephone, and through email; responds to inquiries regarding property taxes, tax collection, foreclosure, manufactured homes, transient lodging tax, and county property sales.

Receives and processes payments; issues receipts; balances daily cash receipts and assists with payment reconciliation as assigned.

Processes manufactured home ownership transfers and related documentation; coordinates with the Oregon Department of Consumer and Business Services (DCBS) regarding ownership changes and other required actions; assists with manufactured home exemption processing; issues manufactured home trip permits; and research Land Use Compatibility Statements (LUCS).

Processes manufactured home payments and Accounts Payable; prepares and submits required reports to the State; and notarizes manufactured home ownership documents, county property management documents, and other official documents as required.

Processes Transient Lodging Tax (TLT) registrations and payments; reviews remittances for accuracy; processes refunds and adjustments; and issues registration certificates.

Reviews Transient Lodging Tax accounts for delinquent filings and payments; calculates estimated tax due when required under County Code; initiates collection efforts on delinquent accounts; prepare and records liens when appropriate.

Answers general foreclosure inquiries; receives and processes payments and issues redemption certificates.

Assists with due diligence required under the Service members Civil Relief Act (SCRA) and House Bill 2089 by researching property owners, heirs, lienholders, and other interested parties; documents contact attempts and maintains required foreclosure records.

Assists with foreclosure mailings; maintains foreclosure notices and related documentation.

Answers general inquiries regarding county property sales; processes bidder registrations; verify identification; obtain required sale documents; receive payments; and coordinates with the Property Manager during property sale activities.

Processes address changes in accordance with departmental procedures; research returned mail; locates updated mailing addresses; and updates taxpayer mailing addresses as authorized.

Processes refunds resulting from valuation changes, over payments, and other authorized adjustments.

Assists with tax warrants and manufactured home seizure activities, including processing payments, maintaining records, responding to inquiries, and preparing required documentation.

Assist taxpayers, title companies, lenders, attorneys, governmental agencies, and the public by providing information regarding property taxes, manufactured homes, transient lodging tax, foreclosure, tax warrants, and county property sales in accordance with Oregon law, County Code, and departmental procedures.

Maintains and updates records in county and state computer systems related to property taxes, manufactured homes, transient lodging tax, foreclosure, and tax warrants.

Provides training and guidance to new employees regarding Tax Office procedures and daily operations.

Assists with departmental projects, annual tax collection activities, and other office operations as assigned.

Supervisory Responsibilities

This position has no supervisor responsibilities.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or…