Project Coordinator

Coordinate the build. Track the moving pieces. Keep the project on course.

As a Project Coordinator - Grant Engineering & Construction, at Stimulus Technologies, you'll support the planning and execution of large-scale fiber builds by tracking engineering deliverables, permitting progress, and construction activity across multiple partners. You'll work directly with project and construction leadership to ensure designs are delivered, permits are moving, and contractors stay aligned with the overall project schedule, especially on grant-funded projects where timing and documentation are critical.

This role is ideal for someone who enjoys managing complex workflows and keeping multiple stakeholders aligned. You'll track milestones across design, permitting, and construction, follow up with engineering firms and contractors on key deliverables, and help ensure everything is documented and audit ready. If you're organized, proactive, and interested in the behind-the-scenes coordination that keeps large infrastructure projects moving, this is a strong opportunity to build experience in engineering and construction project delivery.

• Maintain and update the master project schedule for Grant-funded projects under the direction of the Project Manager, tracking design, permitting, construction, and turnover milestones.
• Track engineering firm deliverables including HLD, MLD, construction-ready design packages, permitting submittals, and as-built documentation against agreed-upon schedules.
• Track construction contractor progress including mainline build, splicing, testing, and closeout activities against the project schedule.
• Flag overdue or at-risk deliverables and milestone dates to the Project Manager and Construction Manager proactively.
• Maintain project dashboards showing schedule performance, deliverable status, and construction completion percentages for internal leadership and client reporting.
• Track and log all change orders, scope modifications, and schedule revisions with supporting documentation.

• Coordinate information flow between the Project Manager, Construction Manager, Permitting Manager, engineering firm, and construction contractors.
• Follow up with the engineering firm on outstanding design deliverables, permitting submittals, inspection reports, and as-built packages.
• Follow up with construction contractors on daily production logs, pay application documentation, and closeout deliverables.
• Route submittals, RFIs, design review comments, and approval requests to the appropriate parties and track response timelines.
• Schedule and coordinate project meetings including weekly construction calls, design review sessions, and client status meetings; prepare agendas and capture meeting minutes and action items.
• Maintain a running action item log across all project stakeholders and follow up on open items to drive closure.

• Process and log invoices from the engineering firm, construction contractors, pole owners, and permitting agencies; verify amounts against contracts, SOWs, and approved change orders.
• Route invoices through the approval workflow and track payment status.
• Track project expenditures against budgets and assist the Project Manager with variance reporting and cost forecasting.
• Ensure all expenditures are properly categorized and documented to support Grant reimbursement submissions.
• Assist with preparing cost summaries and budget reports for internal leadership and client reporting.

• Maintain organized, auditable project records in accordance with Grant program requirements, including schedules, budgets, invoices, deliverable logs, change orders, and correspondence.
• Assist the Project Manager with preparation and submission of Grant progress reports, milestone certifications, and compliance documentation on schedule.
• Compile construction production data, engineering deliverable status, and supporting documentation for grant reimbursement requests.
• Track Grant reporting deadlines and ensure all required submissions are prepared and reviewed before due dates.
• Maintain familiarity with Grant program rules, reporting templates, and compliance requirements; flag potential compliance risks to the Project Manager.
• Support audit preparation by ensuring project files are complete, organized, and readily accessible.

• Collect and consolidate daily and weekly construction production reports from the Construction Manager and engineering firm.
• Update construction progress trackers with current data on route miles, strand miles, splicing, testing, and make-ready completion.
• Track permitting status in coordination with the Permitting Manager; update the project schedule when new approvals or rejections affect the construction sequence.
• Maintain organized files for construction documentation including inspection reports, daily logs, material delivery…