Well Drilling Program Coordinator

Well Drilling Program Coordinator

The Well Drilling Program Coordinator plays a vital role in supporting students enrolled in the Well Drilling Apprenticeship and related technical training programs. This position ensures the smooth operation of the program by coordinating instructional schedules, managing student records, supporting compliance with state and industry standards, and facilitating student access to resources that promote academic and career success. The coordinator works closely with the Director of Apprenticeship Programs and industry partners to maintain high-quality program delivery and alignment with workforce needs.

To perform the job successfully, an individual must be able to satisfactorily perform each essential duty. The requirements listed below are representative of the knowledge, skill, and/or ability required to perform the position description satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Coordinate daily operations of the Well Drilling Apprenticeship Program, including course scheduling, instructor support, and student communications.
• Maintain accurate student records and assist with enrollment, eligibility verification, and apprenticeship documentation.
• Support the Director in organizing and attending Joint Apprenticeship and Training Committee (JTAC) meetings.
• Assist with outreach efforts to recruit students and employers into the program.
• Serve as a point of contact for students, responding to inquiries and guiding them through program requirements.
• Help ensure instructional quality by supporting course assessments and feedback collection.
• Track student progress, retention, and completion rates, and assist with reporting to state and grant agencies.
• Coordinate with industry partners to align curriculum and training with workforce needs.
• Support the use of apprenticeship tracking platforms and learning management systems.
• Assist with planning and execution of orientations, certifications, and graduation events.
• Maintain compliance with state apprenticeship regulations and college policies.
• Provide administrative and logistical support for program activities, events, and reporting requirements.
• Connect students with college and community resources, including financial aid, tutoring, and career services.
• Remain flexible to support evening or weekend activities, field visits, or industry events as needed.
• Perform other duties as assigned to support the Apprenticeship Department and program goals.

Non-essential duties may include administrative work on grant-funded program activities and reporting.

Knowledge, skills, and abilities needed to perform this role include:

• Required:
  • Strong organizational and administrative skills.
  • Proficiency in Microsoft Office Suite and ability to learn new systems (e.g., Jenzabar, apprenticeship tracking platforms).
  • Ability to manage multiple priorities and maintain confidentiality.
• Preferred:
  • Bilingual proficiency (Spanish/English) is a plus.
  • Knowledge of FERPA and data privacy regulations.

Education and experience required:

• Required:
  • Associate degree or certification from a two-year college or professional technical school or industry certificates and licensure related to the field (e.g., technical education, workforce development, construction trades).
  • Experience working with diverse populations and industry professionals.
• Preferred:
  • Experience in apprenticeship or workforce training programs.
  • Familiarity with well drilling or construction-related trades.

Physical demands and working conditions include:

• Primarily office-based with occasional field visits or off-site events.
• Frequent interaction with students, faculty, and industry partners.
• May require evening or weekend hours during peak activity periods.
• May occasionally lift or carry up to 20 lbs.
• Regular movement between seated, standing, and walking positions.
• Standard office and occasional field environment.

Open until filled.