Senior Financial Associate, Center Renewable Carbon - UTIA

The Center for Renewable Carbon (CRC) at the UT Institute of Agriculture seeks a professional to provide accounting, human resources, and administrative support. The position performs accounting duties and account reconciliation for the Center, working directly with the Center’s business manager and other support staff. The role acts as a liaison with Human Resources offices, Center for Global Engagement, and the Payroll Office.

The position manages the Center’s human resource and payroll activities and related actions, including hiring documentation, terminations, position creation/changes, searches, implementing fund changes on personnel, reconciliation of payroll, monitoring effort certification records, and other duties as assigned. This position works closely with the business manager, sponsoring faculty, employees, visiting scholars, and the Center for Global Engagement to ensure proper and timely work permissions for employees.

The position ensures UT fiscal policies are followed in the performance of CRC’s financial business functions. It maintains financial records in accordance with university policies and procedures and oversees record management. It works with external vendors in vendor creation and resolution of accounts payable matters. It processes accounts payable and accounts receivable transactions.

• Process accounts payable invoices and miscellaneous reimbursements.
• Manage vendor creation/updates in Payment Works.
• Serve as primary travel contact in this unit, processing travel reimbursement/travel card charges.
• Distribute/verify/reconcile all procurement card charges.
• Process accounts payable contracts in Agiloft, and purchase requisitions.
• Manage informal bid process when required by Procurement.
• Manage purchasing of supplies and equipment, including items over $10,000.
• Receive incoming shipments, verify contents against purchase orders, and inspect for quality and accuracy.
• Distribute received items to appropriate faculty or team members in a timely and organized manner.
• Maintain accurate records of orders placed, shipments received, and items distributed.
• Processes cost transfers utilizing the correct debit and credit adjustments.
• Manage Fleet Management assignments and corrections.
• Maintains appropriate documentation for audit.
• Assists with closing grant accounts.
• Process cash deposits.

• Reconciliation of departmental and sponsored project grant and contract monthly ledgers, including salaries, expenditures, and income.
• Sponsored project grant and contract budget monitoring to ensure federal and state compliance.
• Perform functions such as budget analysis and projections.
• Audit activity codes assigned to various accounts to ensure all expenses are posted correctly.
• Meet with faculty to review sponsored project budgets and expenditures.
• Prepare various detailed financial reports as needed.
• Management of month-end and fiscal year-end closeout procedures.

• Process position and personnel change transactions, termination transactions, additional pays, and bi-weekly time sheets.
• Provides guidance on HR policies and procedures.
• Serves as departmental point of contact for workers  compensation reporting.
• Process and manage visa forms- J-1, H-1B, F-1.
• Process new hire paperwork, including the I-9.
• Create new positions.
• Manage Programs for Minors for CRC employees.
• Other duties as assigned by business manager and/or Director.

• Create/manage assets within the department.
• Surplus equipment to warehousing.
• Maintain and order computers.

• Education:
• High school diploma and 4 years of relevant experience, or an equivalent combination of education, training, and experience.
• Associate s degree or equivalent. Accounting, finance, business administration – professional experience may sub for year-to-year basis.
• Experience:
  
  3 years of relevant experience, or an equivalent combination of education, training, and experience.
• Knowledge, Skills, Abilities:
• Working knowledge of Microsoft Office.
• Knowledge of general accounting principles.
• Problem-solving…