Accounting & Office Manager

Accounting & Office Manager

Knoxville company is seeking an experienced Accounting & Office Manager! Pay: $20.00-$30.00/hour DOE Benefits:
Medical, Dental, Vision

The Accounting & Office Manager is responsible for overseeing the company's accounting operations, office administration, inventory controls, and administrative support functions. This role serves as a key member of the management team, ensuring accurate financial reporting, efficient business processes, strong internal controls, and cross-functional collaboration to support overall organizational success.

• Accounting & Financial Management
• Manage all day-to-day accounting functions, including:
• Accounts Receivable and Collections
• Accounts Payable
• Inventory Accounting and Management
• Cash Management and Reporting
• Payroll Processing
• Expense Reporting
• General Ledger Maintenance
• Enter and process sales orders, bills, item receipts, and credit/debit card transactions in Quick Books.
• Perform monthly bank reconciliations and maintain daily cash position reporting.
• Reconcile all general ledger accounts on a monthly basis.
• Complete month-end closing activities and ensure timely and accurate financial statements.
• Prepare monthly, quarterly, and ad hoc financial reports for management.
• Work closely with the company's CPA firm to ensure compliance with GAAP and timely reporting requirements.
• Assist leadership with budgeting, cost savings initiatives, cash flow management, and productivity improvements.

• Supervise and support Accounting Department personnel.
• Develop, implement, and maintain company policies and procedures.
• Coordinate and resolve IT-related issues with internal users and external vendors.
• Ensure daily Quick Books backups are completed and system integrity is maintained.
• Maintain customer records and verify accurate setup of new customer accounts.
• Follow up on credit references and customer credit applications.
• Create and maintain customer-specific pricing structures.
• Manage sales order worksheets and tool repair tracking systems.
• Add shipment tracking information to customer portals and online ordering systems.

• Oversee inventory spot checks and inventory accuracy initiatives.
• Assist with warehouse operations as needed.
• Support shipping, receiving, and logistics functions.
• Coordinate deliveries and company supply runs when required.

• Support and oversee HR administrative functions, including:
• New hire onboarding documentation
• Benefits administration
• Employee records management
• Termination and exit processing
• Ensure all new hire paperwork is completed within 24 hours of hire.
• Ensure employee exit checklists are completed on the date of termination.

• Partner with department managers to improve operational efficiency and communication.
• Assist Customer Service, Sales, Warehouse/Shipping, and other departments as business needs require.
• Support special projects and strategic initiatives assigned by executive leadership.

• Bachelor's degree in Accounting, Finance, Business Administration, or related field preferred.
• 5+ years of progressive accounting and office management experience.
• Strong knowledge of accounting principles and financial reporting.
• Advanced proficiency with Quick Books or comparable accounting software.
• Strong Microsoft Excel skills.
• Experience managing multiple priorities in a fast-paced environment.
• Excellent organizational, analytical, and problem-solving skills.
• Strong verbal and written communication skills.
• Ability to maintain confidentiality and exercise sound judgment.

• Strong attention to detail and accuracy.
• Ability to lead and develop team members.
• Results-oriented with a focus on continuous improvement.
• Collaborative approach to working across departments.
• Strong customer service mindset and business acumen.

The Accounting & Office Manager will be evaluated on the following performance measures:

• Complete all daily accounting and administrative tasks as outlined in the Daily Checklist.
• Complete monthly…