Front Office Receptionist

Well established and trusted financial investment firm seeking a highly organized and professional receptionist to join our team and help provide a welcoming environment for our clients and staff.

As the first point of contact for clients and visitors, the receptionist plays a key role in representing our firm. Our ideal candidate will be responsible for handling a range of administrative duties, managing front office operations, and ensuring a smooth office flow. Office hours are M-F 9:00 am-4:30 pm, but this position will target 25-30 hours/week and will have some flexibility.

• Greet clients and visitors with professionalism and courtesy
• Answer phone calls, direct inquiries, and take messages as needed
• Schedule and confirm appointments, meetings, and conference rooms
• Maintain the office's general appearance/common areas and ensure it is always presentable
• Provide administrative support to various departments as needed
• Manage incoming and outgoing mail and packages
• General office support duties to include filing, scanning, data entry, order entry for supplies, stocking
• Some customer service responsibilities will include making non-sales outbound phone calls to clients

• Proficiency in computer programs to include excel, outlook, word, power point.
• Excellent communication skills, both verbal and written
• Ability to work independently, with attention to detail a priority
• Experience in a receptionist or administrative role, preferably within a professional or financial services environment
• Ability to maintain confidentiality and handle sensitive information with discretion
• High school diploma or equivalent required, additional qualifications are a plus

* Given the sensitive nature of our business, candidate will be required to pass a full background check.

Hourly position with semi-annual performance bonuses, generous PTO policy and several paid holidays.