Part-Time Executive Assistant

JOB SUMMARY

Faith Promise is looking for a part-time Executive Assistant who is passionate about joining a team that is going to Win the World. This role will be part-time and work up to 20 hours per week. The Executive Assistant provides confidential level support to the Senior Executive Pastor of Connection and will also support the Central Ministries team during seasons of multiple events.

This may include managing and coordinating all aspects and functions related to Executive Pastor duties, support through strategic relationship management and communication, high degree of organization, and careful execution of details and logistics. This role will manage executive calendars, make travel and meeting arrangements, and prepare expense reports. This role acts as a strategic partner for the Executive Pastor of Connection and needs to have someone who is very proactive and visionary, able to look ahead and anticipate roadblocks, needs, and tasks that will need to be completed.

Team members at Faith Promise are committed to live out, and help others live out our Values:

• Love God
• Love People
• Discover Purpose
• Win Our World

• Maintains calendars, arranges appointments and meetings, makes domestic and international travel arrangements, assembles packets of travel information, and prepares materials for trips including detailed itineraries
• Handles expense reporting for Senior Executive Pastor
• Reviews daily calendars providing all necessary arrangements and pre-reads for each day to ensure the Senior Executive Pastor is fully prepared for the next day
• Directly interfaces with internal staff and external speakers, vendors, volunteers, and others with whom the Executive Office interfaces
• Manages email, telephone calls, calendar prioritization & communication of changes and other requests
• Ensures all correspondence is accurate, complete, and properly handled. Drafts/sends correspondence and formal documents on behalf of Executive Pastors
• Maintains Outlook calendar to ensure efficiency and maximum use of leader's time
• Pursues opportunities to gain efficiencies for processes and/or approaches to complete tasks
• Determines priorities regarding non-routine situations
• Organizes and executes special events (including VIP visits, off-sites, and other designated events)
• Performs additional special assignments as required

This position is a part-time, non-exempt role with an expected schedule of20 hours per week. Employees accrue paid Vacation and PTO time. Compensation is determined based on education and experience.

• Excellent communication skills, both oral and written, and the ability to work with all levels of management and staff as well as outside vendors, volunteers, and other clients
• At least five years of experience in an administrative assistant type position
• Demonstrated organizational skills and superior attention to detail
• Demonstrated ability to professionally handle confidential and sensitive issues
• Ability to manage competing priorities/deadlines with shifting priorities
• Self-Led and Motivated
• Able to implement and develop systems and processes