Executive Assistant Job Knoxville area,Tennessee USA,Administrative/Clerical

Company Description

Pilot Company is an industry-leading network of travel centers with more than 30,000 team members and over 750 retail and fueling locations in 44 states and six Canadian provinces. Our energy and logistics division serves as a top supplier of fuel, employing one of the largest tanker fleets and providing critical services to oil operations in our nation's busiest basins. Pilot Company supports a growing portfolio of brands with expertise in supply chain and retail operations, logistics and transportation, technology and digital innovation, construction, maintenance, human resources, finance, sales and marketing.

Founded in 1958 by Jim

A. Haslam II and currently led by CEO Adam Wright, our founding values, people-first culture and commitment to giving back remains true to us today. Whether we are serving guests, a fellow team member, or a trucking company, we are dedicated to fueling people and keeping North America moving.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status or any other characteristic protected under applicable federal, state, or local law. Military encouraged to apply.

Job Description

The purpose of this job is to provide comprehensive, professional and proactive administrative support for Pilot Flying J executive leadership, exercising confidentiality, tact and diplomacy.

Essential Job Functions

Oversee the executive calendar and coordinate a variety of meetings and appointments; serve as a liaison between executive and other managers/ team members; complete and reconcile expense reports and process invoices.

Maintain ongoing communication and work closely with executive to meet upcoming commitments and responsibilities. Plan, coordinate and assist with prioritization of executive’s daily schedule, ensuring effective use of time management.

Arrange complex, detailed travel plans, itineraries and agendas, compile meeting documents, and monitor executive’s travel schedule; assist with resolution of logistical issues and meeting time changes.

Support senior leadership team with ad hoc projects; follow through on projects to successful completion under deadline pressures.

Prepare, edit and distribute complex and confidential executive correspondence including meeting agendas and notes. Provide administrative support for emergencies during off hours, including weekends.

Collaborate with other executive assistants and the Chief of Staff on meetings, schedules and presentations as needed. Coordinate and plan on- and off-site events, board meetings and other company-related functions.

Qualifications Functional Knowledge

Business Acumen:
Applies understanding of how efforts achieve organizational objectives
Leadership:
Acts as a team lead but is not a supervisor
Problem Solving:
Uses existing procedures to solve standard problems
Impact:
Impacts own quality and effectiveness of work
Interpersonal

Skills:

Evaluates and communicates complex content in a clear manner
Timeframe:
Must meet near term targets

Knowledge and Experience

Education Required:

High School Diploma or Equivalent
Experience

Required:

At least 3 Years' Experience

Specialized Knowledge

Intermediate Microsoft Office skills required; advanced skills preferred
Experience working on projects from inception to completion
Experience using electronic calendars to schedule appointments, meetings, and other functions

Additional Information

Nation-wide Medical Plan/Dental/Vision
401(k) Flexible Spending Accounts
Adoption Assistance
Tuition Reimbursement
Weekly Pay

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