×
Register Here to Apply for Jobs or Post Jobs. X

Sr Administrative Assistant

Job in Knoxville, Knox County, Tennessee, 37955, USA
Listing for: Pilot Company (SSC)
Full Time position
Listed on 2026-03-12
Job specializations:
  • Administrative/Clerical
    Business Administration, Office Administrator/ Coordinator
  • Business
    Business Administration, Office Administrator/ Coordinator
Salary/Wage Range or Industry Benchmark: 60000 USD Yearly USD 60000.00 YEAR
Job Description & How to Apply Below

Job Description

The purpose of this job is to lead a category team and manage a category (or categories) of products with the goal of increasing sales and gross profit dollars.

Essential Functions
  • Oversee the executive calendar and coordinate a variety of meetings and appointments; serve as a liaison between executive and other managers/ team members
  • Plan, coordinate and assist with prioritization of executive’s daily schedule, ensuring effective use of time management
  • Maintain ongoing communication and work closely with executive to meet upcoming commitments and responsibilities
  • Arrange complex, detailed travel plans, itineraries and agendas, compile meeting documents, and monitor executive’s travel schedule; assist with resolution of logistical issues and meeting time changes
  • Coordinate and plan on- and off-site events, board meetings and other company-related functions
  • Support senior leadership team with ad hoc projects; follow through on projects to successful completion under deadline pressures.
  • Prepare, edit and distribute complex and confidential executive correspondence including meeting agendas and notes
  • Complete and reconcile expense reports and process invoices
  • Collaborate with other executive assistants and the Chief of Staff on meetings, schedules and presentations as needed
  • Provide administrative support for emergencies during off hours, including weekends
  • Model behaviors that support the company’s common purpose; ensure guests and team members are supported at the highest level
  • Ensure all activities are in compliance with rules, regulations, policies, and procedures
  • Complete other duties as assigned, including support of Office Services
  • Qualifications
    • Associate degree in business, office administration/management or related field required; bachelor’s degree preferred
    • Minimum three years’ experience supporting executive level leadership of a large company required; five years’ experience preferred
    Specialized Knowledge
    • Intermediate Microsoft Office skills
    • Tobacco Category:
      Minimum of five years’ experience in tobacco category merchandising and management required
    • Food and Beverage Categories:
      Minimum five years’ experience in food service or beverage service category merchandising and management required
    Competencies
    • Ability to think strategically and analytically in day-to-day decisions and long-range planning
    • Ability to manage multiple tasks simultaneously and mentor others on the team to do the same
    • Ability to work independently or collaboratively on tasks
    • Strong and effective written and verbal communication and presentation skills
    • Ability to model agility and work effectively in a fast-paced, frequently changing business environment
    • Ability to adapt to new technologies
    Travel

    Travel required less than 25%, overnight may be required

    Physical Requirements & Working Conditions
    • General office work requiring sitting or standing for long periods of time

    Additional Information

    Benefits
    • Nation-wide Medical Plan/Dental/Vision
    • 401(k) and Flexible Spending Accounts
    • Employee Fuel Discount
    • Adoption Assistance
    • Tuition Reimbursement
    • Onsite Gym and Cafeteria
    • Weekly Pay

    All your information will be kept confidential according to EEO guidelines

    #J-18808-Ljbffr
    To View & Apply for jobs on this site that accept applications from your location or country, tap the button below to make a Search.
    (If this job is in fact in your jurisdiction, then you may be using a Proxy or VPN to access this site, and to progress further, you should change your connectivity to another mobile device or PC).
     
     
     
    Search for further Jobs Here:
    (Try combinations for better Results! Or enter less keywords for broader Results)
    Location
    Increase/decrease your Search Radius (miles)

    Job Posting Language
    Employment Category
    Education (minimum level)
    Filters
    Education Level
    Experience Level (years)
    Posted in last:
    Salary