HighLevel Executive Assistant

Overview

The Powerhouse Group at eXp Realty, led by Brandon Thompson, is hiring a high-level Executive Assistant to serve as the operational right hand to leadership. This role goes beyond traditional administrative support; you will help manage priorities, organize systems, and ensure the business runs smoothly across transactions, team communication, and daily operations. You’ll work closely with leadership while coordinating with administrative staff, virtual assistants, and transaction support to keep projects moving, systems organized, and nothing falling through the cracks.

This role is ideal for someone who is highly organized, tech-savvy, proactive, and thrives in fast-paced, growth-oriented environments. If you enjoy building systems, solving problems, and helping a business operate at a higher level, this is a great opportunity to make a meaningful impact.

Compensation • $55,000 – $65,000
• Paid Time Off
• Benefits options are negotiable
• Opportunity to grow into higher-level operations leadership

• Manage calendars, priorities, and key initiatives
• Coordinate communication between leadership, staff, and virtual assistants
• Track projects, deadlines, and team priorities to ensure execution
• Implement and optimize internal tech-based systems
• Maintain dashboards for listings, transactions, and key operational metrics
• Organize SOPs, documentation, and workflows to improve efficiency
• Coordinate tasks and accountability across administrative and virtual teams
• Monitor transactions to ensure compliance, accuracy, and on-time closings
• Support team events, conferences, and CRM lead follow-up

• 3+ years of experience as an Executive Assistant, Operations Coordinator, or Business Manager
• Extremely organized with strong attention to detail
• Tech-savvy and comfortable learning new systems quickly
• Experience with tools such as Google Workspace, CRM systems, Notion, or project management software
• Strong communication and coordination skills
• Ability to manage multiple priorities in a fast-paced environment
• Problem-solver with strong ownership mentality
• Real estate experience is a plus but not required

$55,000 - $65,000 per year