Academic Administrative Assistant

Title: Academic Administrative Assistant

Number of Positions: 1

Department: Nursing and Health Sciences

Classification: 3 on campus

Pay Rate: $35,340-$43,090/per year. Pay will be determined based on related work experience above required. To be considered in determining pay, all related work experience must be listed on the application.

Required Documents Needed to Upload at Time of Application: Resume, transcripts and three professional references.

Reference check requirements: Three (3) professional references, two (2) of which should be former or current supervisors and (1) professional reference.

Personal references (friends, clergy, customers, relatives) are not considered acceptable references.

A professional reference such as a previous or current co-worker may be used as one of the references.

Position Summary: To provide administrative support for the Nursing Department, including departmental staff and the Dean, full-time and adjunct faculty, as well as both Radiology and Surgical Tech programs. Responsibilities include supporting operations across the Strawberry Plains, Magnolia Avenue, and Blount County campuses; coordinating special events; and assisting with the maintenance of student records. This position is primarily based at the Strawberry Plains campus although responsibilities can shift to any campus based on department, School, and/or College need.

Performs administrative duties required for the operation of the Department of Nursing and Health Sciences. Handles confidential and non-routine information, understand and explain college policies when necessary. Prepares various types of reports for supervisor's approval, compiling information and analyzing data from a variety of sources, including surveys (student, employer). Maintains complex departmental databases including learning Management systems for clinical requirements for faculty and students.

Screens visitors and telephone calls for director. Screens nursing mail; opens and prioritizes mail; reroutes mail to appropriate individuals.

Provide administrative, clerical and technical support to the dean, director, and academic coordinators and all faculty and staff within the school. Screens visitors in person or on the phone, and provides assistance, takes messages or directs to other individuals or departments as appropriate. Create and maintain relevant reports and documentations as needed. Secure required acknowledgements and maintain record of contracts. Effectively and accurately use Microsoft suite products (word, PowerPoint, Excel, Teams, One Drive, SharePoint, etc.)

to assure the performance of tasks with a high level of organization and functionality. Assist in the planning and arranging of special events held or sponsored by the academic school such as advisory board meetings. Schedule conference rooms and other areas through 25

Live reservation system for meetings and other academic school gatherings. Attend meeting held within the academic school, take and disseminate minutes, and organize catering arrangements when needed. Takes minutes at faculty meetings. Assist in maintaining departmental personnel and student records including recruitment, (scheduling interviews). Control and assign offices, assign building/office/classroom keys, faculty clinical, s, obtain office supplies, obtain telephone access for full-time faculty.

Updates and maintains faculty employment documentation including CPR, licensures, FAQ's, continuing education courses in the Brightspace Nursing Documentation course. Creates, receives, reviews and maintains data bases containing student records. Coordinates and tracks student, background check and drug screen…