Clerical Assistant

Overview

Hamilton County Schools, located in Chattanooga, TN, is working to ensure that all students thrive and experience a future without limits. We are committed to excellence for every student and are seeking outstanding leaders, teachers, support staff, and district employees who desire to make a difference in the lives of students. With nearly 75 schools, we are confident that you can find your place in Hamilton County.

Learn more about working for Hamilton County Schools e.org and get to know us and our strategic plan, Opportunity 2030.

The purpose of this job is to perform clerical work associated with processing information/documentation in support of an assigned school.

Wallace S. Smith Elementary is a K-5 school located in Ooltewah, TN, just outside of Chattanooga. We are a diverse and high performing school that offers a sense of family and provides a nurturing environment for students. Many extracurricular activities are available for students and teachers such as: science olympiad, student leadership, school musical, sports, news team, flag team, and safety patrol.

Our school offers many leadership opportunities for students and teachers. Teachers from our school have gone on to be principals, assistant principals, district curriculum specialists and instructional coaches.

We are looking for positive, energetic educators to join our team. When you join us, you will be part a school community that is a Professional Learning Community. Our ideal teaching candidates:

• Are skilled at communicating with students, faculty and staff
• Provide standards-driven instruction
• Encourage student engagement
• Work collaboratively with grade level team members, coaches and administration
• Are transparent regarding their teaching practice and willing to collaborate regarding instruction and data
• Continuously look for ways to assist students who have and have not yet mastered content
• Are willing to think outside the box

• Acts in a professional, respectful, and welcoming manner at all times.
• Creates a customer-focused climate and provides quality services and support to school and other stakeholders.
• Complies with applicable district, state, and federal codes, laws, rules, regulations, standards, policies and procedures.
• Provides clerical support for the assigned school; processes a variety of documentation associated with department operations within designated time frames and per established procedures.
• Provides clerical support for school principal, assistant principal, counselors, teachers, and other staff; maintains appointment calendars and schedules meetings, appointments, training sessions, or other activities; opens/screens mail; types, edits, or proofreads correspondence.
• Performs customer service functions; answers telephone calls, greets visitors, and assists individuals at front counter; ascertains nature of business, directs callers/visitors to appropriate personnel, and records/relays messages; provides information/assistance regarding school programs, activities, procedures, forms, fees, or other issues; responds to routine questions/complaints and initiates problem resolution.
• Processes documentation pertaining to student attendance; enters attendance data; produces daily attendance reports and distributes to teachers; signs in late students and distributes tardy slips; contacts parents to verify absences; reviews doctors’ notes or other proof of medical absences; maintains student attendance, tardiness, delinquency, suspension, and dismissal records; prepares social worker referrals for excessive absence/tardiness.
• Processes documentation pertaining to student enrollment activities; processes student registrations, withdrawals, and transfers; corrects/updates data as appropriate;…