Business Operations Specialist: UT Extension Administration - UTIA

Job Description

The Business Operations Specialist provides advanced financial leadership and strategic business analysis for UT Extension enterprise operations. Serves as the primary subject matter expert for complex financial planning, forecasting, compliance, and operational analysis impacting statewide Extension programs and initiatives. Exercises substantial independent judgment in interpreting financial regulations, developing financial strategies, recommending business solutions, and influencing organizational decisions. Leads financial process improvement initiatives and serves as a trusted advisor to Extension leadership on matters affecting financial sustainability, operational effectiveness, and risk management.

This position will also serve as the UTIA E-Commerce Administrator.

The Business Operations Specialist provides advanced financial leadership and strategic business analysis for UT Extension enterprise operations. Serves as the primary subject matter expert for complex financial planning, forecasting, compliance, and operational analysis impacting statewide Extension programs and initiatives. Exercises substantial independent judgment in interpreting financial regulations, developing financial strategies, recommending business solutions, and influencing organizational decisions. Leads financial process improvement initiatives and serves as a trusted advisor to Extension leadership on matters affecting financial sustainability, operational effectiveness, and risk management.

This position will also serve as the UTIA E-Commerce Administrator.

Conducts advanced financial analysis, forecasting, and reporting to support organizational and executive decision-making related to E-Commerce. Develops financial models, projections, and scenario analyses; identifies trends, risks, and opportunities; and provides strategic recommendations for resource allocation and long-range planning. Ensures financial data integrity through analysis, reconciliation, and resolution of discrepancies while coordinating financial planning initiatives across multiple units and funding sources. Trains

Supports the development, administration, and monitoring of budgets across multiple business units and funding sources. Conducts financial planning and funding analyses, provides recommendations to support strategic and operational priorities, ensures compliance with budgetary guidelines, and helps optimize resource allocation to advance organizational goals.

Ensures compliance with financial policies, procedures, regulatory requirements, and internal controls through the review of financial transactions and documentation. Supports audit activities, evaluates and strengthens control processes, mitigates organizational risk, and recommends policy and process improvements to enhance compliance and operational effectiveness.

Serves as a key financial resource and liaison for internal and external stakeholders, providing guidance on financial policies, procedures, and business operations. Supports effective decision-making, ensures compliance and operational efficiency, and collaborates with stakeholders to resolve issues and promote consistent business practices.

Leads process improvement initiatives that enhance operational efficiency, strengthen internal controls, and promote best practices in financial management. Develops and delivers training, guidance, and documentation related to financial systems and processes; serves as a subject matter expert; and provides leadership, mentorship, and consultation to business and fiscal staff while supporting cross-functional financial and operational initiatives.

• Education:
  • Bachelor’s Degree (Accounting, Finance, Business Administration or Related Field)
• Experience:
  • Two-four years of progressively responsible financial management, budgeting, accounting, or business operations experience.
  • Extensive experience with Microsoft Office Suite.
• Knowledge, Skills,…