Human Resources Coordinator

PRIMARY FUNCTION:
The Human Resources Coordinator is responsible for the administration of a wide variety of human resource activities to include recruitment, HR compliance, training, personnel records, invoice processing and special events. This position work closely with Boys & Girls Clubs facility directors and Club staff to coordinate volunteer opportunities for individuals, as well as groups.

KEY ROLES (Essential

Job Responsibilities ):

Recruiting & Onboarding

* Screen applicants by conducting backgrounds, references, and employment checks

* Post all job vacancies via Paycom for both internal and external job sites

* Contact applicants for employment and scheduling for drug screen, fingerprints, and orientation

* Complete all required items for employee to be hired including reference checks and employment verification, fingerprinting and creating identification badges

* Help to improve the processes and department

* Assist with new employee onboarding

HR Compliance

* Assist with mandatory HR reporting such as, TN New Hire, DHS portal updates, Unemployment claims, etc.

* Own the employee certification process

* Assists with maintaining all employee files and personnel records to meet DOE and DOL requirements

* Annually completing training assessments for Club compliance

Training Coordinator

* Assess training and development needs through surveys, interviews, focus groups, and consultation with managers.

* Implement engaging training programs (in-person and virtual) to support staff development.

* Facilitate orientation for new employees.

* Track, evaluate, and report on training effectiveness and employee progress.

* Manage training schedules, logistics and learning management systems.

Administrative Duties

* Performing routine clerical tasks as needed such as filing, typing, mailing and copying

* Assist with invoice and credit card reconciliations and submitting invoices for payment

* Handle a full range of administrative duties for the Office of Human Resources including but not limited to filing, ordering office supplies as assigned, word processing, photocopying, faxing, sorting/distributing incoming mail, maintaining employee personnel and other files, ensuring correct form completion, etc.

* Assist with employee queries as needed, serving as an initial point of contact and following up or referring issues to other HR staff as appropriate.

* Complete additional tasks/projects as needed

INDIVIDUAL RESPONSIBILITY:

* Dependability - proven ability to complete all tasks as assigned in an organized manner

* Ensures appropriate responses to all organizational correspondence using brand appropriate language and logos

* Dedication to service - demonstrated regular Attendance/Punctuality and an ability to learn and develop new skills

* Commitment and attitude that personifies a positive attitude at all times and the ability to multi-task

* Professionalism in appearance, ensuring that dress is professional and appropriate for function/situation based on organizational dress code policies

* Specific Individual measurable outcomes as determined by supervisor