Project Administrator

Job Description

PROJECT ADMINISTRATOR| SIX MILE, LLC

Type of Position: Full-Time, Regular

Tier: I

Location: Kodiak, AK

Schedule: Varies

FLSA Classification: Non-Exempt

Reports to: General Manager

The Project Administrator is responsible for managing and maintaining accurate employee timekeeping records. This role ensures that all timesheets are collected, reviewed, and processed in a timely and accurate manner for payroll purposes. This position will work closely with HR, payroll, and department managers to ensure compliance with organizational policies and labor regulations.

• Act as the liaison for both Six Mile, LLC (SML), and NIKA Solutions' (NIKA) payroll departments.
• Ensure time entries comply with company policies, the union collective bargaining agreement, Davis-Bacon, and labor laws.
• Identify and follow up with employees or managers regarding missing, incorrect, or incomplete timesheet submissions and implement processes to ensure improvement.
• Responsible for the timeliness and accuracy of the payroll submission to SML and NIKA.
• View, adjust and approve timesheets when supervisor(s) are not available or are out on leave.
• Facilitate amended timesheets when necessary
• Track overtime by department monthly.
• Provide training, communication, and outreach to employees and supervisors for timesheet policies, procedures, and functions.
• Be the first stop for timecard corrections and elevate to the appropriate contacts at SML or NIKA to alleviate misunderstandings and provide efficient and effective solutions
• Notify the appropriate HR department when leave without pay, Family Medical Leave or their employees leave is requested and confirm eligibility with HR.
• Identify project codes to the proper team members when new codes are issued.
• Monitor Davis Bacon work and flag anything abnormal to the appropriate supervisor
• Work within Maximo to confirm Davis Bacon projects
• Monitor team member step-ups and confirm approval prior to time processing
• Assist the procurement department as needed
• Perform other duties as assigned.

• High school graduate or equivalent required;
  Associate's or Bachelor's degree in Business, HR, or related field preferred.
• Proven experience in a similar administrative or payroll role.
• Familiarity with time tracking and payroll systems:
  Deltek Costpoint, UKG Pro, Paycor.
• Strong attention to detail and organizational skills
• Excellent communication and interpersonal skills.
• Proficient in Microsoft Excel and other MS Office applications.
• Ability to pass a pre-employment background and drug screening.

This position will primarily work in an office setting. The office environment is professional, collaborative, and conducive to focused work. The typical office amenities and equipment, including computers, phones, and other necessary tools, will be provided. This position may require minimal travel.

The position involves predominantly sedentary work. Most tasks will be performed while sitting at a desk or a computer workstation.

Extensive use of computer screens and keyboards is required. The role involves working in various software applications and may require extended periods of screen time.

Minimal physical effort is required. Occasionally, the employee may need to lift or carry light office supplies or materials.

The employees will need to move around the office to attend meetings, access shared resources, and collaborate with team members.

The company is committed to maintaining a safe and healthy working environment. All employees are expected to adhere to safety guidelines and report any safety concerns.

The company is committed to providing reasonable accommodations to employees with disabilities. Individuals with specific accommodation needs are encouraged to discuss them with the Human Resources Department.

At SML, we empower our employees in their careers. When you work with us, we will encourage you to follow your passions, and we promise to be committed to your safety, well‑being, and professional development. We treat our team members well – because it's the right thing to do, and because it makes good business sense. At SML, you will contribute to our mission to provide solutions for our customers through unparalleled service reflective of our value‑added, innovative approach, with respect for shareholders, the environment, and our traditional values.

SML is an equal opportunity employer. All qualified applicants will receive consideration for employment, without regard to race, color, sex, national origin, religious beliefs, age, disability, U.S. veteran status, or any other legally protected characteristics.