Administrative Support Assistant; Temporary

Summary

This class is the first level in a two level Administrative Support series. Incumbents are responsible for providing routine office support, assisting the public in person and over the phone, preparing a variety of correspondence and reports, processing accounts payables and/or receivables, preparing meeting minutes, purchasing office supplies, maintaining records, conducting routine research, and scheduling and coordinating meetings and/or special events.

This class specification represents only the core areas of responsibilities; specific position assignments will vary depending on the needs of the department.

• Responds to inquiries and requests for information from staff and/or from the general public. Researches and retrieves information and/or documents and provides responses to customers.
• Receives and/or processes documents. Maintains and updates records, files, indexes and other documentation. Provides records management according to records retention procedures.
• Provides administrative support of assigned area by attending meetings, gathering information, and preparing correspondence, meeting agendas, information packets, meeting minutes, public notices, maps and/or other related materials.
• Maintains calendars, schedules meetings, coordinates meeting spaces, and makes travel arrangements.
• Processes accounts payable, receivable, and/or purchase order documents. Maintains and requests replacement of supply inventory.
• Updates and administers website information related to assigned area; processes advertising, posting of public information, and other related activities.
• Performs other duties of a similar nature and level as assigned.

High School Diploma or GED and 3 years of office or customer service experience; or, an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job such as those listed above.

State of Alaska Driver's License.

EEO Employer.