Auditorium-Community Schools Coordinator

Location

DWS

8 hrs/day, 5 days/week (12 months)

Salaried Entry Range A $73,718.27 DOE

Superintendent or Designee

Yes

The Auditorium & Community Schools Coordinator is responsible for the administration and daily operation of the District Auditorium and the logistical coordination of the Community Schools Program. The Coordinator manages facility scheduling, registrations, communications, invoicing, billing, facility access, event logistics, and operational support to ensure efficient delivery of Community Schools programs and successful use of District facilities. The position serves as the primary point of contact for participants, instructors, facility users, community organizations, and the public regarding scheduling, logistics, and operational needs while providing exceptional customer service and support.

Work schedules follow district administrative calendar. Evening, weekend, and extended hours may be required based on operational needs, deadlines, or district events.

Work is performed in a standard office, school, or district facility environment. The employee must be able to sit, stand, and move throughout the workday; operate standard office and technology equipment; and communicate effectively in person and electronically.

The Position requires the ability to occasionally lift and/or move up to 25 pounds, and infrequently, up to 50 pounds. Travel between district sites, including remote locations, may be required.

Salary and benefits are established in accordance with the KAP agreement. Employment is governed by district policies, administrative regulations and applicable local, state, and federal laws.

Performance will be evaluated in accordance with district procedures and the KAP agreement.

The employee is required to maintain strict confidentiality of student, staff, and district information in accordance with applicable laws and district policies.

The District is an equal opportunity employer and does not discriminate in employment or educational programs on the basis of protected status under applicable law.

This position description is not intended to be an exhaustive list of all responsibilities. Additional duties may be assigned to support the district operations.

• Coordinate the day-to-day logistical operations of the Community Schools Program, including scheduling, registration, facility assignments, communications, and operational support.
• Coordinate District auditorium operations, performances, assemblies, concerts, public events, rentals, graduation activities, and special events to ensure efficient scheduling and successful event execution.
• Develop, maintain, and publish Community Schools schedules, program calendars, facility reservations, registration information, and event communications.
• Coordinate logistical support for Community Schools instructors by arranging classroom assignments, facility access, equipment needs, schedules, and operational communications necessary for successful program delivery.
• Coordinate the scheduling of temporary event staff, volunteers, and operational support personnel assigned to auditorium events and Community Schools activities, as directed.
• Analyze operational performance and implement systems and process improvements that increase organizational efficiency, customer service, fiscal responsibility, and operational effectiveness.
• Serve as the District's primary customer service contact for Community Schools participants, instructors, renters, community organizations, vendors, and the public by responding to inquiries, resolving logistical concerns, and coordinating operational needs.
• Coordinate facility scheduling, room reservations, technology needs, custodial services, maintenance support, security, and event logistics for Community Schools programs and District events.
• Coordinate Community Schools registrations, facility use agreements, invoicing, billing, fee collection, deposits, financial reconciliation, and operational records in accordance with District policies and procedures.
• Coordinate facility access, key deployment, security procedures, classroom assignments, furniture setup, equipment logistics, and building access for Community Schools instructors, contractors, participants, and authorized facility users.
• Prepare promotional…