Administrative Assistant

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Assist customers by taking orders via telephone, radio, or in person and communicating their needs to appropriate personnel when necessary.

Assist customers with mail, freight, phone, faxes, coffee, invoicing, payment and vehicle requests.

Check to be sure customers’ accounts are in good standing before goods and/or services are provided.

Obtain customer’s purchase orders as needed before goods and/or services are provided.

Obtain pertinent information and prepare customer service orders for billing.

Record and disseminate credit card payment information.

Assist site managers with correspondence, spreadsheets, databases, etc. as needed.

Responsible for the daily balancing of cash drawer and plant sales

Process daily bank deposit slips.

Responsible for the daily input and balancing of truck sales.

Process customer orders and/ or payments over the phone or in person

Research customer accounts for discrepancies as needed

Work Saturday’s in rotation with other office staff

Trouble shoot discrepancies in daily work

Daily filing of invoices and delivery tickets

Assist Drivers with customer questions.

Use radio or phone to give customer fuel orders to Drivers

Participate in inventory control and quarterly counts .

Ensure that customers receive outstanding service by providing a friendly environment.

Participate in all required training

Able to follow instructions, prioritize and organize.

Participate in emergency oil spill response situations.

Other Duties as assigned.

ASRC’s Core competencies include Leading Self, Leading People and Leading the Organization. In addition to our core competency model, our framework includes competencies specific to the various levels of positions within our company. For more information on our core competencies please contact the HR Department and reference the ASRC Leadership Framework.

Customer Focus - Is dedicated to meeting the expectations and requirements of internal and external customers; gets first-hand customer information and uses it for improvements in products and services; acts with customers in mind; establishes and maintains effective relationships with customers and gains their trust and respect.

Drive for Results - Can be counted on to exceed goals successfully; is constantly and consistently one of the top performers; very bottom-line oriented; steadfastly pushes self and others for results.

Problem Solving - Uses rigorous logic and methods to solve difficult problems with effective solutions; probes all fruitful sources for answers; can see hidden problems; is excellent at honest analysis; looks beyond the obvious and doesn  stop at the first answers.

Time Management - Uses time effectively and efficiently, concentrating his/her efforts on the more important priorities.

Education:

High School Diploma or Equivalent

Experience:

Working knowledge of Microsoft Applications (i.e. Excel, Word,).

Ability to communicate with vendors and customers in a diplomatic and professional manner.

Working knowledge of basic collection policy and techniques.

Ability to perform multiple projects and effectively prioritize workload.

Must be able to maintain confidentiality as warranted.

Knowledge and proficiency in basic accounting function/principles.

Ability to operate basic office equipment such as computers, 10-key, printer etc.

Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively with other employees and customers.

Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent.

Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations .

The…