Senior Fiscal Analyst

Overview

The City of Kodiak is recruiting for a full-time exempt Senior Fiscal Analyst in the Finance Department. Under general direction, this position is responsible for administration of the general accounting, treasury and customer services functions within the Finance Department for the City. This may include, but is not limited to: payroll; analyzing, reconciling and maintaining accounts; general ledger accounting; financial reporting;

grant accounting and reporting; project accounting; capital asset accounting; electronic banking; bank/investment reconciliations; cash management; accounts receivable and billings; budgeting and customer service.

The Finance Department has several areas of responsibility and is committed to providing accurate and timely financial information and support to other City departments and citizens. The Department is responsible for the financial and budgetary operations of the City and the operations of the City’s information technology services. The Senior Fiscal Analyst works as an individual and team member in delivering advanced accounting support and maintaining the quality of financial accounting and reporting.

The Senior Fiscal Analyst frequently makes high-level independent judgments and works without direct supervision. The professional duties require advanced accounting and/or budgeting training. The Senior Fiscal Analyst must perform these duties in a manner that reflects positively on the City and the Department.

• Reviews, maintains, and reconciles a variety of ledgers, accounts and journal entries, including the general ledger and subledgers; examines all accounting transactions to ensure accuracy; corrects financial records as necessary; prepares financial reports consistent with GAAP and GAAFR standards.
• Maintains files for all bank and investment accounts, and long-term debt records.
• Performs reconciliation of all general ledger accounts and investment/bank accounts; prepares and inputs journal entries. Prints monthly financial and account reconciliation reports, reviews for accuracy and distributes to departments, as necessary.
• Audits accounts and records of receipts, expenditures, billings, contracts, budget activities, cash and non-cash assets, accounting entries, equipment and supply inventories, payroll and employee benefits. Monitors journal entries to ensure they are correctly entered into the system and proper documentation is included.
• Prepares and maintains capital assets schedules and capital project reconciliations, ensuring such schedules and reconciliations are up-to-date.
• Reviews DEC loan files for requirements for reimbursement requests and processes the submissions; prepares loan financial reports for the State of Alaska, Federal agencies and other entities.
• Prepares state and federal reports as required (e.g., Revenue and Municipal Assistance Application; Quarterly Survey of Selected Non-Property Taxes).
• Coordinates the year-end and new-year preparations, and assists in the preparation of the annual audit.
• Creates and maintains files for each grant funded project, including funding and authorization sources, and expense reports. Reviews grant files; prepares and processes monthly, quarterly, and yearly grant financial reimbursement reports. Reviews grant compliance requirements and ensures grant compliance by departments.
• Corresponds directly with and keeps supervisor and others as necessary fully and accurately informed concerning work progress, including present and potential work problems and suggestions for new or improved ways of addressing such problems.
• Ensures accurate records are created, maintained and archived per the City’s records retention policy and schedule.
• Responds to the general public regarding questions and comments in a courteous and timely manner.
• Conducts special projects and/or studies assigned by the Finance management team. Acts as liaison to staff and City employees in the absence of the Finance management.
• May prioritize and assign work to lower level staff; monitors the performance of lower level staff; and trains staff on work methods and procedures.
• Cross-train in other areas of coverage in the Department and…