Executive Assistant

Summary

The Executive Assistant to the Director is a well-organized and engaged team member that will advance the mission of Hospice and Palliative Care of Kodiak (HPCK). The Executive Director manages and supports staff, creates a collaborative working environment, oversees financial and fundraising plans, engages with donors and grantors, and is responsible for the day-to-day operations of HPCK.

This individual is a compassionate leader, who is a well-organized self-starter, demonstrates effective task prioritizing, and has excellent communication and interpersonal skills. This individual has experience in health/ human services or nonprofit/ supervisory roles.

Board of Directors

• Hires and supervises the Program Manager and other staff; serves as liaison between staff, volunteers, and Board of Directors.
• Implements and regularly evaluates HPCK’s policies and procedures.
• Evaluates the overall performance of HPCK based on the goals and objectives established with the Board of Directors.
• Attends Board of Directors’ meetings and presents a written report prior to those meetings.
• Assures HPCK’s compliance with applicable state and federal laws and professional standards.
• Creates fundraising plan; works closely with the board to facilitate the organization’s fundraising and sustainability goals; maintains HPCK’s Gaming Permit.
• Researches, writes, and submits grant applications, maintains grant agreements, and files reports as required.
• Develops, in conjunction with the treasurer, a proposed annual budget.
• Manages HPCK’s business and affairs and overall operations in compliance with the adopted budget & policies and procedures.
• Files and maintains papers required by the IRS in collaboration with HPCK’s accountant and tax preparer.
• In conjunction with the Program Manager, promotes HPCK outreach & community awareness; maintains HPCK’s Annual Calendar/ Hot Dates Calendar.
• Develops and maintains good working relationships with a variety of partners, individuals, community agencies/organizations, and governmental agencies to promote interagency cooperation.
• Other duties as assigned by the Board of Directors.

• Experience in management, administration, health agency, or experience in a professional health or human services discipline preferred.
• Preference given to experience in a non-profit organization.
• Ability to communicate effectively with diverse interest groups including clients, staff, volunteers, medical professionals, grantors, donors, and members of the public.
• Computer competency including familiarity with Microsoft Office Suite.
• Pass a criminal background check.

A successful applicant must be able to communicate in a compassionate and professional manner and demonstrate professional interpersonal skills and collaborate to ensure team success. It is critical to communicate/report any violations of the policies and maintain related documents.