Project Billing Coordinator

Position: Project Billing Coordinator I
Job Title

Project Billing Coordinator

Job Summary:

The Project Billing Coordinator is responsible for coordinating project billing activities from job setup through final invoicing. This position combines project coordination support, customer billing and accounts receivable functions, and private job/drop detailing responsibilities to ensure all work performed is accurately documented, coded, and billed in a timely manner. The role works closely with Project Managers, field crews, accounting, subcontractors, and customers to support accurate job costing and revenue tracking.

General Accountabilities

Project Coordination & Job Setup:

• Create new jobs and work orders in Computer Ease and track open jobs through completion.
• Support Project Managers and Operations Managers by maintaining project logs, documentation, and job costing information.
• Assist with adding job codes, billing codes, and change orders as needed to ensure accurate invoicing.
• Act as a liaison between field crews, management, subcontractors, and accounting related to billing and documentation needs.

Project Billing & Detailing:

• Perform private job and drop detailing, including creating, reviewing, and maintaining accurate redlines.
• Gather and verify billing information from subcontractors, field technicians, and managers.
• Compare subcontractor invoices, redlines, and job documentation to identify discrepancies.
• Ensure all completed work, materials, and services are properly billed.
• Work with customer representatives to resolve billing questions.
• Coordinate with inventory staff to apply materials to completed work orders.

Accounts Receivable & Customer Billing:

• Prepare, issue, and maintain accurate customer invoices in Computer Ease.
• Post customer payments and reconcile accounts receivable.
• Research and resolve billing discrepancies.
• Respond to customer billing inquiries and provide invoice copies.
• Compile billing reports for management.

* The company reserves the right to add or change duties at any time.

Job Qualifications

• Education:
  
  High school diploma or equivalent.
• Experience:
  
  1-3 years of construction billing, project coordination, or accounting support experience preferred.
• Experience with Computer Ease preferred.

Skills

• Strong attention to detail and accuracy
• Excellent verbal and written communication skills
• Ability to read and interpret prints and redlines
• Strong organizational and time management skills
• Problem-solving and critical-thinking abilities
• Proficiency in Microsoft Word and Excel
• Ability to manage multiple projects simultaneously
• Team-oriented with ability to work independently

Monday - Friday (1st shift, 8 hour days)