Apprenticeship Program Coordinator

The Apprenticeship Program Coordinator will assist the Apprenticeship Development Manager and Vice Chancellor of Workforce Development in the internal day-to-day operation of the relationship between current employer partners and their apprentices or Achieve Your Degree (AYD) students within the Kokomo service areas. This will include facilitating enrollment to meet related educational requirements for apprentices, journey, and AYD students seeking to upskill in their training.

This position will help with the apprenticeship program requirements complementary to the apprenticeship instructional track. The Apprenticeship Program Coordinator will also work on all other aspects of apprenticeship or AYD programs as directed by the Vice Chancellor of Workforce Development.

MAJOR RESPONSIBILITIES:

Collaborate directly with the Apprenticeship Development Manger to effectively manage the internal aspects of the potential and current apprenticeship programs or AYD students.

Assist students with their AYD requirements such as the AYD application, FERPA, vouchers, and day-to-day communication with students to ensure there is a successful transition to enrollment services.

Organize the enrollment of apprenticeship students including but not limited to communications with students and trade organizations, collaboration with schools’ Deans/program chairs for course creation as needed by employer partners, registration of students, financial tracking and data entry and coordination for any DOL/DWD requirements.

Coordinate communication with apprenticeship contacts, and maintain spreadsheets containing enrollment data, courses, and grades of the apprentices to allow for timely reports to employers.

Cross-collaborate with other departments such as the Registrar or Business office to ensure all documentation is accurately filed and invoices are processed efficiently.

Responsible for all Banner input for employer partnership participants.

Collect and organize data with a high level of accuracy and compliance is required to meet contractual obligations for DOL, DWD, employers, and grants.

Provide academic advising for new and continuing apprentices by aligning company expectations of curriculum with Ivy Tech and with students’ majors and their work schedules.

Through orientation and ongoing communication, assist students in defining personal and academic goals, instructing, and introducing students to My Ivy and supporting the student through enrollment steps and other issues that may arise.

Assist in the development, management, and maintenance of the database of all company-sponsored apprenticeship students.

Assist the Apprenticeship Development Manager with activities to grow company Achieve Your Degree and apprenticeship programs.

Order and maintain supplies for employer partner programs and maintain appropriate documents.

This is not to be construed as an exhaustive list. Other duties logically associated with this position may be assigned. All responsibilities will be conducted within the parameters of the Family Educational Rights and Privacy Act (FERPA), other applicable regulatory requirements, and professional standards.

SUPERVISION RECEIVED:
Vice Chancellor of Workforce Development SALARY:
The annual salary for this role is $45,000.EDUCATION, EXPERIENCE AND OTHER REQUIREMENTS:

Associate degree in related field;
Bachelor’s Degree Preferred Three (3) years related experience in one or more of the following areas: apprenticeship programs or journeyperson status, enrollment and registration, adult education, or curriculum and programming or related duties.

Promotes an inclusive environment that reflects the broad diversity and backgrounds represented by our students and employees in which every individual…