Accounting Administrator

The Accounting Administrator plays a key role in supporting the financial integrity and operational efficiency of the Community Foundation. Working closely with the Chief Financial Officer, this position assists with maintaining accurate accounting and investment records, preparing donor and fund reports, and ensuring compliance with financial policies and regulations. The Accounting Administrator also manages the Foundation’s information system (C-Suite), helping to deliver reliable data, clear financial reporting, and excellent service to donors and fund representatives.

We are stewards helping donors make our communities a better place to live every day. The Foundation holds over 600 funds totaling approximately $135 million in assets. Through vision, effective organization and good stewardship, the Foundation is a catalyst for stimulating and funding initiatives that improve the quality of life for citizens in its service areas. The Community Foundation gives donors of varied interests a vehicle for charitable giving to the community and provides responsible stewardship for donated gifts.

At the Community Foundation, you will work with people who are passionate about improving our community. We are a group of talented, high performers. We celebrate and push each other to be the best we can be. We love what we do.

This is a full-time professional position as defined under the Foundation s personnel policy.

Subject to supervision of the Chief Financial Officer, the Accounting Administrator responsibilities include:

• Assist with maintenance of accounting records in accordance with generally accepted accounting principles.
• Assist with administration of accounting policies and procedures as well as the day-to-day accounting and internal control activities of the Foundation;
• Assist with the processing and maintenance of accounts receivable, accounts payable, grants payable and associated records.
• Assist with the reconciliation of individual fund accounts and annually provide fund statements grant budget letters to fund representatives and as requested produce fund statements.
• Assist with the maintenance of the tax-exempt status of the Foundation.
• Assist with filing property and tax returns and exemptions.
• Assist with the filing of the form 1099’s.
• Serve as main resource & project manager for Foundation’s information management system (C-Suite).

• Work with the CFO to communicate fund financial information to donors and provide annual reports and communications regarding available grantmaking budgets.

• Maintain a working knowledge of Microsoft Windows, Word, Excel, PowerPoint, the Foundation’s information management system (C-Suite), and other software needed in Foundation’s operations.

• Assist with response to surveys and questionnaires concerning the operation of the Foundation.
• Fulfill other duties as assigned by the CFO and President.

• Accounting knowledge.
• Effective communication skills, both written and oral; including the ability to analyze, problem-solve, to think critically and to explain alternatives clearly.
• Strong organizational and project management skills.
• Passion for community service and the ability to work as part of a professional team.
• Ability to perform responsibilities in a professional manner and to handle assignments with a high degree of accuracy and confidentiality and to work independently and cooperatively.
• Strong technology skills with a high level of proficiency with computer applications.
• Ability to work in a fast-paced environment and prioritize tasks.
• Excel knowledge required
  - At a minimum, intermediate skills.

• Accounting experience is required. Experience with non-profit fund accounting, and/or with a community foundation is preferred.
• College degree or equivalent experience, preferably with emphasis on accounting and finance.
• Experience with computer applications.

• Must reside in or be willing to relocate to Howard, Clinton, or Carroll Counties.
• Please provide 3 professional references.

Salary is negotiable depending on individual experience and qualifications.

Offerings include health, dental and vision insurance, paid vacation, sick time and holidays, and a retirement plan with contributions from the organization.

Resumes may be sent to sherry