Personal Operations & Lifestyle Manager

Role Overview

This is a high-trust, multi-dimensional role designed to support the personal, family, and select professional responsibilities of the Director.

The Person al Operations & Lifestyle Manager will act as a central anchor ensuring smooth day-to-day functioning of the household, child-related coordination, and assistance with brand and social media work.
The role requires maturity, discretion, strong organizational skills, and the ability to seamlessly move between home and professional environments.
This is  not  a domestic help or junior assistant role. It is a responsibility-led position with autonomy, judgment, and accountability.

Key Responsibilities
1. Household & Personal Operations
Oversee and coordinate daily household functioning
Manage schedules, appointments, and personal calendars
Coordinate with household staff, drivers, vendors, and service providers
Ensure smooth execution of home-related logistics, events, and requirements
Act as a trusted point of coordination.
2. Child Coordination & Support
Assist with child-related scheduling (classes, activities, appointments)
Accompany or assist with drop-offs/pick-ups when required
Coordinate with schools, tutors and activity centres
Ensure routines and schedules are followed consistently
(

Note:

This is not a nanny or caregiver role.)

3. Executive & Personal Support
Assisting the Director with day-to-day personal tasks and follow-ups
Help manage time, priorities, reminders, and documentation
Coordinate between home, office, and external stakeholders as needed
Travel coordination and on-ground support when required
4. Social Media & Brand Support
Assist with social media coordination
Support content planning, posting schedules, and basic execution
Coordinate with photographers, agencies, freelancers, or internal teams
Track content calendars, deliverables, and timelines
Assist during shoots, events, or brand-related activities when required
5. Cross-Location Coordination
Act as a bridge between the Director’s home and office
Handle errands, document movement, and task coordination across locations
Ensure continuity and clarity across personal and professional spaces

Desired Profile
(Mandatory)
Female candidate, preferably in her early 30s
Prior experience in personal assistance, executive support, lifestyle management, or similar roles
Highly organized, proactive, and solution-oriented
Comfortable working in both home and corporate environments
Strong communication skills (spoken and written)
High level of discretion, integrity, and emotional maturity
Proficient in  Microsoft Excel and PowerPoint  for tracking, reporting, and presentations
Ability to  create and manage PDFs  (basic formatting, compilation, sharing)
Working knowledge of  Canva  for basic creatives, presentations, and social media support

Preferred
Experience working with founders or CXOs
Familiarity with social media platforms (especially Instagram)
Ability to multitask and manage dynamic schedules
Calm under pressure and adaptable to changing priorities

Working Style & Expectations
Hands-on, proactive approach
Flexibility in working hours when required (with mutual respect for boundaries)
Ability to anticipate needs rather than wait for instructions
High trust and confidentiality are non-negotiable

Why This Role?

Opportunity to work closely with a senior leader
Exposure to both personal operations and brand-building work
High autonomy, trust, and responsibility

This role is ideal for a mature, capable professional who takes pride in enabling excellence behind the scenes.