Admin Executive-Corporate Office

Company:  Globsyn Business School
Industry:  Education Management

Job Title:

Admin Executive
Department:  Corporate Office
Job Type:  Full Time, Permanent

Location:

Salt Lake, Sec V, Kolkata
Salary:  As per industry standards

For more details, please visit our website

Job Summary:

The ideal candidate will be responsible for providing comprehensive administrative and coordination support within the Corporate Office. The role requires a highly organized, detail-oriented, and proactive individual capable of managing schedules, facilitating departmental communication, maintaining documentation, and ensuring smooth day-to-day office operations while supporting leadership requirements as needed.

Work Experience:

Minimum of 4 years of experience in an executive assistant role or in a similar role supporting senior management, preferably in a corporate environment

Responsibilities & Duties:
Administration:

* Provide general administrative support to the Corporate Office and upkeep of residence/guest house.
Procurement:

* Maintain corporate office supplies inventory and coordinate procurement.
Vendor Management:

* Support vendor coordination and service follow-ups.
Reporting:

* Assist in preparing periodic administrative reports.
Coordination:

* Act as the primary point of contact between the Director & Trustee and internal departments.

* Support event logistics and internal coordination.
Meeting management and minute-taking:

* Schedule, organize and attend meetings; prepare agendas and circulate minutes.
Monitoring:

* Track action items and ensure timely completion of tasks.
Travel management:

* Arrange and manage all aspects of the Director & Trustee travel plans, including flights, accommodation, transportation, and itineraries.

* Ensure that all travel arrangements align with the Director & Trustee’s schedule and preferences, providing contingency plans where necessary.

* Ensuring travel budgeting and reconciliation of expenses post travel to align with corporate financials.

* Coordinate logistics for any events or meetings the Director & Trustee is attending, ensuring smooth execution and addressing any last-minute changes.

* Ability to coordinate travel logistics with embassies or visa application processes
Communication:

* Draft and manage official correspondence and communications.

* Handle courier, dispatch, and routine vendor communications.

* Provide general administrative support, including managing the Director & Trustee’s calendar, scheduling appointments, and handling day-to-day tasks.
Documentation:

* Assist in preparing the Director & Trustee for meetings, presentations, and public appearances, ensuring all materials and information are ready and available.

* Draft and manage official correspondence and communications.

* Maintain confidential filing systems (electronic and physical).

Qualifications and Skills:

Educational qualifications:
Bachelor's degree in any field
Mandatory technical skills:
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Google Calendar, Time Zone
Converter, Calendly, Adobe, Evernote, Zoom, Cam-scan, Microsoft Teams, Google Drive, Grammarly.
Mandatory soft skills:
Well-organized, detail-oriented, ability to multi-task with great follow-up skills, strong written and verbal communication skills, high level of discretion and confidentiality, experience in managing multiple priorities, good in minutes, proficiency in handling complex travel itineraries, capability to handling scheduling, time flexibility, administrative coordination, and logistics

Corporate Office Address:
Globsyn Business School,Globsyn Crystals, XI - 11 & 12, Block - EP, Sector V, Kolkata - 700 091

Interested professionals are encouraged to email their updated profiles to