Debtors Control

JOB Description:

Debtor Control
- Stainless Steel
Asst. Manager – Accounts Receivable & Debtor Control
Experience
4–5 Years of relevant post-Articleship experience

Qualification:

CA/CA Inter – Mandatory

Location:

Kolkata
- Taratala
Industry Preference:
Steel / Manufacturing / Infrastructure / Trading Industry preferred
Budget
- As per industry Standard

Job Overview
We are looking for a dynamic CA/ CA Inter professional   4–5 Years  of post-Article ship experience to manage  Accounts Receivable, Debtor Control, Vendor Ledger Reconciliation, MIS Reporting and Commercial Finance activities .
The ideal candidate should possess strong  analytical skills, reconciliation expertise, follow-up ability and leadership qualities , with the capability to coordinate effectively with internal teams, customers and vendors.

Key Responsibilities
Accounts Receivable & Debtor Control
Monitor and control  customer outstanding / receivables  on a regular basis.
Conduct  Debtor Ageing Analysis  and identify overdue accounts.
Ensure timely  follow-up for customer payments  as per agreed credit terms and TAT.
Conduct regular  Debtor Review Meetings  with the team and business stakeholders.
Monitor collection performance and highlight critical overdue cases to management.
Calculate and monitor  DSO (Days Sales Outstanding)  as per defined TAT.
Analyse reasons for delayed collections and coordinate with relevant departments for resolution.
Ledger Reconciliation
Perform regular  Vendor Ledger Reconciliation  and resolve discrepancies.
Coordinate with vendors/customers for  Balance Confirmation .
Investigate and resolve differences relating to invoices, payments, debit notes and credit notes.
Ensure timely closure of reconciliation items and maintain proper supporting documentation.
Debit Note / Credit Note
Review and process  Debit Notes and Credit Notes  as per business requirements.
Validate supporting documents and ensure proper accounting and approval.
Track outstanding debit/credit note-related issues and ensure timely closure.
Sales Order / Delivery Order Control
Monitor  Sales Order / Delivery Order (DO) controls .
Ensure adherence to approved commercial terms, credit limits and authorization procedures.
Coordinate with Sales, Commercial, Logistics and Finance teams for smooth order-to-cash operations.
Identify exceptions and ensure timely corrective action.
MIS & Analytical Reporting
Prepare  daily / weekly / monthly MIS reports  relating to receivables, collections and debtor ageing.
Prepare analytical reports on:
Debtor Ageing
Collection Efficiency
DSO
Outstanding & Overdue Receivables
Customer-wise Collection Status
Sales Order / DO Status
Reconciliation Status
Provide meaningful  analytical insights and management information  for decision-making.
Ensure accuracy and timely submission of MIS reports as per defined TAT.

Leadership & Team Management
Demonstrate strong  leadership and ownership  of assigned responsibilities.
Coordinate and review activities of team members handling receivables and reconciliation.
Conduct regular  debtor review with the team  and monitor action points.
Drive timely closure of pending issues.
Coordinate effectively with  Sales, Commercial, Logistics, Operations and Finance  teams.

Mandatory Skills
CA Inter – Mandatory
2–3 years of relevant experience after Articleship
Strong knowledge of  Accounts Receivable & Debtor Management
Hands-on experience in  Vendor Ledger Reconciliation
Experience in  Balance Confirmation
Strong understanding of  Debit Note & Credit Note
Knowledge of  DSO calculation and monitoring
Experience in  MIS preparation and analytical reporting
Strong  payment follow-up and collection skills
Experience in  Sales Order / DO Control
Excellent  Excel / MS Office skills
Strong analytical and problem-solving ability
Excellent communication and coordination skills
Leadership quality and ownership mindset

Key Performance Indicators (KPIs)
Reduction in  DSO
Timely collection against agreed TAT
Reduction in overdue receivables
Timely closure of ledger reconciliation
Accuracy and timeliness of MIS
Balance confirmation completion
Timely resolution of debit/credit note discrepancies
Adherence to Sales Order / DO control process