Executive Assistant

Job Brief

The Executive Assistant is responsible for providing high-level administrative and organizational support to the executive management team. The role ensures smooth daily operations, effective coordination, confidentiality, and professional communication while supporting executive priorities, meetings, business activities, and strategic initiatives.

The Executive Assistant acts as a key point of coordination between executives, internal departments, external stakeholders, and business partners.

• Manage and maintain executives’ calendars, appointments, meetings, and travel arrangements.
• Coordinate internal and external meetings, including agendas, meeting rooms, presentations, and follow-ups.
• Screen calls, emails, and correspondence while prioritizing urgent matters.
• Prepare reports, presentations, meeting minutes, and business documents.
• Handle confidential and sensitive information with high professionalism and discretion.

• Act as a liaison between executives and internal departments.
• Coordinate communication with clients, suppliers, business partners, and external stakeholders.
• Follow up on pending tasks, approvals, and action points with different departments.
• Ensure timely responses and proper coordination on executive requests.

• Organize and maintain filing systems, records, and executive documentation.
• Prepare expense reports, purchase requests, and administrative paperwork when needed.
• Support in organizing company events, management meetings, and business visits.
• Monitor deadlines and ensure smooth workflow within the Executive Office.

• Arrange local and international business travel, accommodation, transportation, and itineraries.
• Coordinate executive visits, tours, and meeting schedules.
• Ensure proper travel documentation and arrangements are completed in advance.

• Assist in special projects and strategic initiatives assigned by management.
• Support in gathering data and preparing management reports.
• Coordinate with HR, Finance, Operations, and other departments as required.
• Ensure professional representation of the Executive Office at all times.

• Bachelor’s Degree in Business Administration or related field.
• Minimum 3–7 years of experience in Executive Assistant, Personal Assistant, or Administrative support roles.
• Experience supporting senior management or C-level executives is preferred.
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal skills.
• High level of confidentiality and professionalism.
• Strong proficiency in Microsoft Office applications.
• Ability to work under pressure and manage priorities effectively.
• Fluency in English and Arabic is preferred.