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Executive Secretary to CEO
Job in
Kuwait City, Kuwait
Listed on 2026-07-16
Listing for:
Taiba Hospital
Full Time
position Listed on 2026-07-16
Job specializations:
-
Administrative/Clerical
Office Administrator/ Coordinator, Administrative Management, Business Administration, Virtual Assistant/ Remote Admin -
Business
Office Administrator/ Coordinator, Administrative Management, Business Administration
Job Description & How to Apply Below
Job Title
Executive Secretary to the CEO
Job CodeESC-001
GradeA1
DepartmentCEO Office
Your Impact- 100% accuracy and reliability in managing the CEO’s calendar and commitments.
- Zero missed deadlines for Board packs, approvals, and time‑sensitive documents.
- Seamless coordination across professional and personal priorities with minimal escalations.
- Manage the CEO’s calendar.
- Issue daily briefings, weekly look‑aheads, and proactively prioritize high‑value appointments.
- Coordinate meetings, agendas, minutes, and track action items.
- Manage approvals and expense reconciliations.
- Coordinate Board meetings and packs with discretion.
- Liaise with the Board, Chairman, and Shareholders.
- Contribute to effective Board governance.
- Manage the CEO’s inbox and calls.
- Draft correspondence and announcements on the CEO’s behalf.
- Organize the CEO’s personal records, travel, household matters, and private engagements.
- Zero confidentiality breaches across professional and personal matters.
- Accurate and timely calendar management with no missed commitments.
- Smooth coordination of Board meetings and documentation.
- Strong working relationships with executive, Board, and household stakeholders.
- Positive feedback on discretion, professionalism, and responsiveness.
- Bachelor’s degree in Business Administration or related field.
- Minimum 5 years experience supporting C‑level executives, ideally in a confidential capacity.
- Fluent in English, Arabic written & spoken.
- A personal commitment to health, wellness, and fitness aligned with the values of the CEO’s office.
- Proactive, discreet, highly organized, and composed under pressure.
- Strong judgment and excellent interpersonal skills.
- Tech‑fluent and responsive across time zones when business demands it.
- Discretion – Safeguarding confidential and sensitive information at all times.
- Organization – Structuring priorities and managing complexity with ease.
- Communication – Clear, professional, and timely correspondence.
- Initiative – Anticipating needs before they are raised.
- Composure – Staying calm, efficient and solutions‑focused under pressure.
Position Requirements
5+ Years
work experience
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