Accounts Payable Associate

Accounts Payable Associate

The Accounts Payable Associate is responsible for accurate, timely processing of accounts payable activities. This role serves as a key point of contact for internal teams and external vendors, supporting smooth invoice processing, payment execution, and month-end close activities across domestic divisions and other assigned companies.

What You'll Do (Key Responsibilities)

• Coordinate accounts payable activities for all domestic divisions and other assigned companies.
• Review invoices for accuracy, including verifying packing slip quantities and confirming vendor information.
• Route invoices for proper approval; obtain signatures and assign appropriate general ledger coding for invoices without purchase orders.
• Enter accounts payable invoices accurately into company systems; import/export accounting batches between software programs.
• Manage vendor invoicing and payment through the EIPP system, including daily invoice processing in Seradex.
• Research, troubleshoot, and resolve invoice processing issues and vendor inquiries.
• Support payment processing by printing checks, preparing checks for signature, and executing payments following check-run approval.
• Manage vendors paid by credit card, including processing credit card payments and preparing documentation for payment approval.
• Maintain organized filing of accounts payable and vendor invoices.
• Reconcile assigned general ledger accounts as part of month-end processing.

Additional Responsibilities

• Provide back-up support for other accounting functions as needed.
• Assist accounting team members with daily priorities and special projects.
• Assist in audits of raw materials and finished goods.
• Support preparation of monthly financial statements.
• Maintain accurate, up-to-date work instructions.
• Communicate with vendors via phone, email, mail, or in person.
• Perform other duties as assigned.

What We're Looking For (Qualifications)

Education

• High school diploma (or equivalent) required
• Associate's degree in Accounting required (recent graduates encouraged to apply)

Experience

• 3+ years of accounting experience preferred

Skills & Abilities

• Working knowledge of accounting principles, practices, and procedures (manual and automated systems)
• Proficiency with Microsoft Office Suite
• Strong attention to detail, accuracy, and follow-through
• Clear written and verbal communication skills with a professional, service-oriented approach
• Ability to prioritize and stay organized while managing multiple tasks and deadlines
• Ability to handle confidential information with discretion
• Ability to work independently and collaborate effectively within a team environment

A  Employment Services is an Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected veterans' status.