Administrative Clerk - Clerk Of Courts

Overview

FLSA:
Non-Exempt Employees in this position provide general clerical functions in the Clerk of Courts Office in the Consolidated Court System. Employees are selected and supervised by the Clerk of Court or Supervising Deputy Clerk of Court, and work under moderate supervision once having gained experience on the job.

• Demonstrate mutual respect, humility, and honesty in all interactions
• Speak up appropriately, even when expressing unpopular viewpoints
• Actively listen and remain open-minded to diverse perspectives

• Set clear goals and objectives to motivate self and others to achieve outcomes
• Seek new opportunities to improve processes and drive sustainable results
• Hold self and others accountable through consistent evaluation and monitoring

• Foster a collaborative environment that encourages knowledge sharing and growth
• Provide mentorship and support to help self and others reach full potential
• Recognize and leverage diverse strengths within self and team

• Understand and communicate a compelling vision that aligns with organizational goals
• Develop and execute comprehensive strategies to achieve long-term objectives
• Connect daily work to the bigger picture, inspiring self and others to contribute meaningfully

• Navigate complex situations by considering multiple perspectives
• Adapt quickly to changes and uncertainties in the work environment
• Make critical decisions using analytical skills, experience, and input from others

• Communicate and collaborate effectively with stakeholders across the organization
• Influence others through coaching, consulting, and team–minded thinking
• Develop and sustain partnerships that create positive outcomes for all stakeholders

• Understand and address the needs and concerns of the community
• Incorporate community perspectives into decision‑making processes
• Drive initiatives that create positive impacts beyond the organization

• Show self‑awareness and manage emotions effectively in challenging situations
• Seek and respond constructively to feedback, even in the face of setbacks
• Balance empathy with accountability when leading self and working with others

• Performs a variety of general clerical functions, including typing, filing, answering phone, photocopying, taking messages, courteously handling inquiries from the public, attorneys and other agencies and referring to appropriate personnel.
• Accurately inputs/accesses/retrieves information on a computerized system.
• Handles incoming and outgoing correspondence.
• Conducts record searches for information, as requested.
• Opens and distributes mail to appropriate staff.
• Validates active warrants on a monthly basis.
• Enter court dates into bond program to send reminders of court hearings.
• Keeps confidentiality of work‑related matters.
• Follows instructions from office personnel and works cooperatively and courteously with other office personnel in completing all duties of the Office of the Clerk of Courts.
• Prepares documents for scanning by removing staples, assembling pages; then scans documents and destroys them.
• Waits on counter handling inquiries from the public in a courteous fashion.
• Photocopies criminal/traffic files when requests are received.
• Receives payments and fees and balances cash drawer.
• Enters payments and related information in the CCAP court system database.
• Checks monthly payments regarding fines.
• Processes paperwork to suspend licenses and issues warrants as necessary.
• If primarily assigned to Bonds & Fees duties:
  Receipts bonds and fees, fines and forfeitures and runs end‑of‑day reports. Dockets information on computerized system which involves recording all legal documents and court minutes. Assists Account clerk, balances daily receipts. Checks monthly payments regarding fines.
• If primarily assigned to Jury Clerk duties:
  Summons jurors through written communication, prepares questionnaires and…