Office Assistant - Aging & Disability Resource Center

OFFICE ASSISTANT - AGING & DISABILITY RESOURCE CENTER Job Description

Overview

FLSA:
Non-Exempt. Employees in this position provide general clerical functions in the Aging & Disability Resource Center (ADRC) section of Human Services. Work is performed in an office setting and involves reception and computer work along with other duties as assigned. Employees are selected and supervised by an ADRC Supervisor and/or Manager and work under moderate supervision.

Starting Salary - Step 1: $38,500/yr

Essential Job Functions

Demonstrates self-leadership, seeks out opportunities for personal growth and development, accepts feedback and demonstrates ability to learn and apply.

Shares ideas and demonstrates respect, humility, honesty, and open-minded thinking. Demonstrates flexibility, acceptance of change and emotional intelligence.

Takes initiative and demonstrates the ability to think critically and strategically.

Participates as a contributing member of the team and brings authentic self to discussions regarding all aspects of the work.

Demonstrates ability to build and maintain effective relationships. Performs a variety of general clerical functions.

Performs receptionist duties: answers telephone; takes messages; greets and assists walk-in clients; handles routine inquiries and refers clients/callers to appropriate personnel.

Receives and distributes incoming mail. Maintains registration for various ADRC events.

Completes data entry and runs reports from State databases. Maintains a variety of ADRC files and packets.

Maintains organization of ADRC lobby including opening and closing practices, maintaining brochure racks, ordering materials as required, and maintaining supplies for interview rooms.

Uses various office machines in the performance of duties such as computers, telephones, copiers, and printers. Maintains strict confidentiality of work-related information.

Completes required documentation (timesheets, time studies, reports, client and program documentation, etc.) in a timely manner. Assists in tracking the completion of such documentation for the section.

In this public service position, employee is required to be courteous, cooperative and respectful at all times, with the public and clients. Also establishes and maintains a courteous, cooperative and respectful working relationship with other employees, supervisors and public officials.

Employee is expected to report to work when scheduled, with minimum use of sick leave, to build up sick leave balance for income protection for unexpected illness.

Physical demands:
Sits at desk, uses hearing, near vision and fingering for typing, word processing or calculators or other office machines. Talks to clients, callers, department staff. Moves about the office. Handles papers and manuals, etc. Some time is spent standing and reaching in order to perform filing or other duties, and lifting files, copy paper and other office materials. Certain positions require standing for long periods of time and waiting on counters and frequent moving from desk to counter.

Related Job Functions

May be required to work nights, weekends, or during community emergencies and/or disasters, when work may vary from normal job responsibilities.

Assists other department and section staff as necessary or required.

This job description is not intended to encompass every job duty or responsibility but is only illustrative. This position is required to perform other duties as may be assigned or required.

Knowledge,

Skills and Abilities

Considerable knowledge of up-to-date office methods and procedures.

Ability to operate general office equipment such as computers and multifunction printers.

Ability to work well with the public and able to establish positive working relationship with all internal and external partners.

Ability to use independent judgment in carrying out assigned tasks.

Ability to follow oral and written instructions.

Ability to work with confidential records and keep confidentiality.

Ability to work under moderate supervision.

Good grammatical, spelling and punctuation skill.

Training, Experience and Other Requirements

Graduation from an accredited high school or GED, with…