Admin. Assistant - Foundation; part-time

Position Summary

The Administrative Assistant - Foundation provides administrative support for donor relations, data management, and daily office operations. The position helps process gifts, maintain accurate records, coordinate events, and assist with scholarships and stewardship activities. It also supports special projects and ensures smooth communication and logistics across Foundation and alumni programs.

Flexible Monday–Friday between 8:00 am and 4:30 pm, totaling 23 hours per week. The role requires availability at least three days per week.

1. Maintain and uphold the College values of Learning, Excellence, Accountability, Diversity, Student Success, Teamwork, Integrity, and Respect. Regular attendance is required.

2. Perform office functions that may include, but are not limited to: respond to internal/external customers and staff; create and modify documents, records, and reports using College standard software; maintain hard copy and/or electronic filing system; monitor inventory and budget information; schedule, coordinate, and prepare materials for meetings and/or appointments.

3. Complete all required College training and responsible for maintaining the skills necessary to complete the essential functions of the position as defined by the department.

4. Student Success is the cornerstone of Western’s culture and the college may assign employees as needed to other areas or additional duties to foster this success.

• Process and record donor gifts, including accurate data entry in Raiser’s Edge.
• Prepare gift acknowledgments and support donor stewardship communications.
• Maintain and update donor, alumni, and constituent records to ensure data accuracy.
• Assist with prospect research, data queries, reporting, and campaign planning activities.
• Provide general administrative support, including scheduling, correspondence, meeting coordination, and document preparation.
• Support scholarship administration and respond to inquiries from students, donors, and community members.

• Provide administrative support for Foundation and alumni events, including logistics coordination, registration management, preparation of materials, and on‑site assistance.
• Support event operations by coordinating volunteers, arranging facilities, and assisting with event communications.
• Contribute to special projects and organizational initiatives as assigned.

• Associate degree in related field OR
• Education in related field combined with appropriate occupational experience totaling 2 yrs. OR
• Related occupational experience totaling 2 yrs.

This position reports to:
Executive Director – Foundation.

Starting annual/hourly salary range based on education and experience: $22.28 – $28.54.

Applicant review will begin:
Monday, August 3, 2026.

Start Date:

Fall 2026.

This role requires authorization to work in the United States. Currently, we are not able to sponsor or take over sponsorship of employment visas.

Western Technical College is an EEO/AA/Title VI/Title IX/Section 504/ADA/ADEA institution in the provision of its education and employment programs and services. All qualified applicants will receive equal consideration for employment without regard to race, color, national origin, religion, sex, pregnancy, marital status, sexual orientation, gender identity, age, physical or mental disability, or covered veteran status. Reasonable accommodation will be provided in the job application process to enable a qualified applicant to have an equal opportunity to be considered for a job as is provided to all Western employees.

If you want to request an accommodation, please contact the EEO/AA Compliance Officer at (608) 785‑9274.

Western Technical College, in compliance with state and federal law, does not discriminate on the basis of age, race, color, national origin, disability, marital status, sex, including sexual orientation and gender identity, veteran status, genetic testing or other legislated categories in employment, admissions, programs, or activities. Western prohibits retaliation against any individuals who bring forth any complaint, orally or in writing, to the College or government, or against any individuals who assist or participate in the investigation of any complaint or otherwise oppose discrimination.

Western provides assurance that lack of English reading/speaking skills will not be a barrier to admittance and participation in the College. General inquiries regarding the College’s non‑discrimination policies may be directed to:

John Heath
Director of Human Resources
Western Technical College
111 7th Street North
La Crosse, WI 54601
608‑785‑9464
WI Relay: 711