Deputy County Clerk

Job Title

This is a specialized position in the County Clerk's Office. Employee in this position is appointed by the County Clerk under Wisconsin Statute 59.23(1) and works under limited supervision in assisting the County Clerk in the discharge of the duties of the Office of County Clerk.

Act with Integrity and Build Trust

• Demonstrate mutual respect, humility, and honesty in all interactions
• Speak up appropriately, even when expressing unpopular viewpoints
• Actively listen and remain open-minded to diverse perspectives

Drive for Results

• Set clear goals and objectives to motivate self and others to achieve outcomes
• Seek new opportunities to improve processes and drive sustainable results
• Hold self and others accountable through consistent evaluation and monitoring

Develop Talent and Effective Teams

• Foster a collaborative environment that encourages knowledge sharing and growth
• Provide mentorship and support to help self and others reach full potential
• Recognize and leverage diverse strengths within self and team

Lead with Vision and Strategy

• Understand and communicate a compelling vision that aligns with organizational goals
• Develop and execute comprehensive strategies to achieve long-term objectives
• Connect daily work to the bigger picture, inspiring self and others to contribute meaningfully

Lead with Paradoxical, Critical, and Agile Thinking

• Navigate complex situations by considering multiple perspectives
• Adapt quickly to changes and uncertainties in the work environment
• Make critical decisions using analytical skills, experience, and input from others

Build and Maintain Effective Relationships

• Communicate and collaborate effectively with stakeholders across the organization
• Influence others through coaching, consulting, and team-minded thinking
• Develop and sustain partnerships that create positive outcomes for all stakeholders

Cultivate Community Engagement and Provide Excellent Service

• Understand and address the needs and concerns of the community
• Incorporate community perspectives into decision-making processes
• Drive initiatives that create positive impacts beyond the organization

Demonstrate Emotional Intelligence

• Show self-awareness and manage emotions effectively in challenging situations
• Seek and respond constructively to feedback, even in the face of setbacks
• Balance empathy with accountability when leading self and working with others

Assists in training new employees in the County Clerk's Office.

Provides work direction, monitors performance, and provides feedback and re-direction as necessary, for support staff within the County Clerk's Office.

Assists others in the office with procedural problems as necessary and makes policy decisions in the absence of the County Clerk.

Makes decisions, signs documents, and acts for the County Clerk in their absence, always in accordance with the policies of the County Clerk.

Issues/sells DNR fish and game licenses, while ensuring all required documentation is present.

Dog Licenses:

Sells dog licenses in accordance with state statutes and county ordinance.

Maintains the database up to date with up-to-date information on dog, rabies and tag information. Assists with the reminder, warning notice procedure, and issuing citations for unlicensed dogs.

Deals directly with the City, Village and Town Treasurers regarding policy and statutory questions and reconciling dog batches.

Marriage License:

Issues marriage licenses in accordance with Wis. Stat. 765.

Determines if statutory criteria are met to issue valid legal document based on review of required documentation.

Administers oath and collects fees.

Parade Permits:

Receives and processes parade permits in accordance with County Ordinances. Notifies the proper jurisdictions for approval of permit and issues permit.

Elections:

Oversees and processes accurate records of elections in Wis Vote. Prepares reports for municipalities.

Has knowledge of the election laws/procedure and information for conveyance to the public. Performs all Relier services, for pre- and post-election documentation.

Maintains a good working relationship with the municipal clerks. Assists the County Clerk with the…