Administrative Assistant

Administrative Assistant

US-OR-La Grande

Requisition :
Position Category: Administrative/Office Support
Job Type: AFSCME union represented
Position Type: Regular Part-Time
Posting Department: School of Nursing
Posting Salary Range: $24.58 - $33.26 per hour with offer based on experience, education and internal equity
Posting FTE: 0.50
Posting

Hours:

Hours will be negotiated based on academic term, and the needs of the SON.
HR Mission: Academics
Drug Testable: No
Linked In Job Code: #LI-CC1

The purpose of this position is to provide secretarial, administrative, record processing, technical and information services to the School of Nursing Administrative team, including the Campus Associate Dean, the Program Associate, and SON OHSU grant programs at the La Grande Campus.

• Meets and greets administrators, faculty, and students daily and maintains a cordial and welcoming environment.
• Provides campus facility tours to students/families.
• Responds daily to phone calls and emails from the public, host campus, and OHSU community regarding the SON La Grande Campus, with professionalism and integrity.
• Responds daily to priority requests, readjusts workload as needed, and keeps the Campus Program Associate and Campus Associate Dean appropriately informed.
• Assists with event planning and arrangements.
• Point person for contact with local media.

• Assists with campus employee onboarding, including ordering badges/keys, assisting with parking, securing equipment, and office set up.
• Participates in committee meetings and campus events; prepares agendas, assists with arrangements, and takes minutes.
• Prepares and composes correspondence, reports, memos, or other program documents routinely.
• Manages incoming/outgoing mail.
• Maintains faculty/staff directory and shared email accounts.
• Orders administrative supplies such as printing and office supplies.
• Organizes, archives, and manages pictures and documents on shared drives.
• Oversees and updates Emergency Plan documents that are posted, as well as the Emergency Plan Notebook. Works with OHSU SON HR (Mindy Proski) to ensure all faculty and staff have appropriate emergency equipment and that campus emergency equipment is current.
• Acts as the Emergency Preparedness Representative for the La Grande Campus.
• Oversees the compilation of preceptor, pre-nursing, clinical partner, and visitor information packets.
• Provides administrative support to the School of Nursing with responsibilities such as Travel Reimbursements‑Reconciliation and the Campus Associate Deans P‑Card.

• Prepares and disseminates sophomore student "My Story" biographies each year.
• Writes and sends Preceptor and Clinical Partner thank‑you notes each term.
• Facilitates test proctoring as requested by faculty.
• Works with OHSU Communication Specialist (Christi Richardson‑Zorbalski) regarding La Grande Campus updates and student/event stories monthly.
• Supports faculty and program associate in taking and archiving photos of key events, including class photos.
• Designs and prints posters, certificates, and programs for student/faculty events.
• Updates the Badgley Hall (North side) Display Case each term and as needed throughout the academic year.
• Posts flyers and pertinent faculty/student information.
• Assists Faculty Advisor for Student Senate and keeps budget up to date.
• Works with Student Senate Treasurer to coordinate purchases with the OHSU procurement card.
• Files the Student Clinical Evaluations each term, ensuring all information is accurate and complete.
• Archives newspaper clippings, cards, and other information about the SON‑La Grande Campus, faculty, staff, and students, keeping albums updated.

• Provides back‑up as needed to support the Program Associate in meeting the needs of students, faculty, and the team.
• Fulfils responsibility to the organization through performance that promotes the service excellence philosophy.
• Performs other duties as required.

• Provides administrative support to DNP distance delivery students and La Grande Campus grant programs.

• Tw…