Office Specialist

Job Description Initial Posting Date

08/21/2026

09/06/2026

Department of Human Services

$3,515 - $4,738

Employee

Office Specialist 2

The Oregon Department of Human Services is proud to be an Equal Opportunity Employer. We are guided by our Equity North Star and our vision for a positive RiSE organizational culture that advances equity and diversity. We encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQIA2S+ community members, and others to help us achieve our vision of a diverse and inclusive community.

Opportunity awaits! Ready to make an impact every day? Step into the Office Specialist 2 role and bring your strengths to a Child Welfare team dedicated to supporting and uplifting those who need it most.

We are currently seeking an Office Specialist 2 to join our Child Welfare team based in our La Grande office. La Grande is in rural eastern Oregon. Learn more: https://(Use the "Apply for this Job" box below)./

• Provide administrative and records support, answering phone calls, responding to inquiries, and clearly communicating agency rules and policies.
• Issue and track gas cards, negotiable goods, transportation passes, and parent mileage reimbursements, accurately logging all transactions in our records system.
• Support protective services and permanency staff by entering case data and documentation into the OR-Kids database.
• Request and gather relevant records, including police reports, court documents, and physical or mental health records, as needed.

Learn more about our agency, Child Welfare Program.

• A valid driver’s license and acceptable driving record are required for this position. AND
• Two years of general clerical experience that includes keyboarding, word processing, or other experience generating documents; OR
• An associate degree in any field; OR
• An equivalent combination of education and experience.

• Demonstrated experience conducting work that requires attention to detail. Demonstrated experience successfully prioritizing work to meet competing deadlines.
• Demonstrated problem-solving skills, including the ability to think critically.
• Verbal and written communication skills that include demonstrated experience serving as a responsive and reliable resource for others.
• Experience using computer systems, and Microsoft Office products, including Word, Outlook, and Excel.
• Demonstrated experience being self-motivated, managing time efficiently, staying organized, taking initiative and offering support to others. Demonstrated experience collaborating and working successfully with a team.
• Demonstrated ability to identify when additional guidance or support is needed, along with a willingness to seek assistance proactively.
• Demonstrated ability to adapt with flexibility and ease to changing environments and shifting priorities.

• Work Locations:
  Offices and community sites.
• Travel:
  Occasional travel for meetings, trainings, and other case related activities.
• Hours:
  
  Regular work week with fluctuating hours; occasional overtime may be needed, including evenings and weekends.
• Physical Requirements:
  
  Occasional physical activity, including lifting up to 50 pounds.
• This role involves handling sensitive topics related to trauma, abuse, and crises, requiring a trauma-informed approach that is essential to ensure a safe environment.
• You may interact with individuals who have experienced trauma and may have difficulty managing their emotions.
• Be prepared for stressful situations that require quick decision-making to ensure safety for yourself and others.

• If selected as a finalist, we will conduct a criminal history and background check. Adverse criminal history or background check may lead to disqualification. Additional background check information.
• The Oregon Department of Human Services does not offer visa sponsorship. Within three days of hire, you will be required to complete the US Department of Homeland Security’s I-9 form confirming authorization to work in the…