Admin Assistant

We are seeking an organized and detail-oriented Operations Coordinator for a temp-to-hire administrative support opportunity in Hodgkins, IL, near La Grange. This role supports electrical services for trade shows and exhibitions, helping coordinate service orders, labor dispatching, customer communication, billing support, and accurate project documentation.

This is a great opportunity for someone with administrative, data entry, customer service, order processing, or dispatching experience who enjoys a fast-paced environment with variety in the day-to-day work. The position offers exposure to the trade show and exhibitions industry, a collaborative team environment, and the potential for permanent hire. Candidates who thrive in a supportive, team-focused workplace and enjoy keeping operations organized will be a strong fit.

• Process electrical service orders and review exhibitor floor plans for accuracy and completion.
• Coordinate and dispatch electricians to exhibitor booths based on service needs and event timelines.
• Track labor hours, materials, order status, and job progress to support smooth operations.
• Respond to customer inquiries, service questions, and billing concerns in a professional manner.
• Enter data, verify invoices, maintain records, and support accurate administrative documentation.
• Assist with operational coordination during busy trade show periods, including evenings and weekends as needed.

• Pay: $19.50 per hour.
• Type:
  Contract through July 2027, with potential for permanent hire.
• Schedule:
  
  20 to 60 hours per week, depending on business needs.
• Busy season:
  March through May.
• Location:
  
  Hodgkins, IL.
• Travel:
  Occasional travel to Anaheim, San Diego, Chicago, and San Francisco may be required.

• Process electrical service orders and support trade show service coordination.
• Coordinate electrician dispatching and booth-level service needs.
• Track labor, materials, invoices, and job progress.
• Support customer service, billing inquiries, and accurate data entry.

• 1 to 2 years of administrative, clerical, customer service, order processing, data entry, or dispatching experience preferred.
• Strong organizational skills with the ability to manage details, deadlines, and changing priorities.
• Clear written and verbal communication skills for working with customers, field staff, and internal teams.
• Basic computer skills, including accurate data entry and recordkeeping.
• High attention to detail when reviewing orders, floor plans, invoices, and service documentation.
• Flexibility to work evenings and weekends based on event schedules and business needs.
• Ability to work variable hours, including higher weekly hours during peak season.

• Experience supporting trade shows, exhibitions, events, facilities, electrical services, construction coordination, or field service dispatching.
• Experience reviewing service orders, floor plans, invoices, or work tickets.
• Ability to travel occasionally for event support in Anaheim, San Diego, Chicago, and San Francisco.

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For temporary assignments lasting 13 weeks or longer, Apple One is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your…