Project Scheduler​/Coordinator

Join to apply for the Project Scheduler/Coordinator role at Progress Rail, A Caterpillar Company

Job Purpose
The Project Scheduler/Coordinator role offers a unique opportunity to support locomotive design and build projects within the Project Management Office. While the title emphasizes scheduling, the position is intentionally designed to be adaptable—shaped by the evolving needs of the project and team. This includes contributing to a broader definition of Project Controls, encompassing not just scheduling but also cost tracking, risk management, and incremental work documentation.

As the scheduling function continues to evolve, flexibility in responsibilities will be key.

• Initiating & Planning
  • Support scope, milestone, and deliverable development with the Project Manager.
  • Assist in organizing project teams and gathering inputs for scheduling and resource planning.
  • Help identify and mitigate early-stage project risks.
  • Contribute to defining project controls processes, including scheduling, cost, and risk elements.
• Executing
  • Act as a tactical partner to the Project Manager to monitor progress and resolve minor issues.
  • Maintain visibility across departments to track task status and dependencies.
  • Participate in meetings and manage action items.
  • Document and manage incremental work for reimbursement and traceability.
  • Coordinate with project teams to validate incremental work and ensure contractual alignment.
• Monitoring & Controlling
  • Maintain and update schedules using MS Project or equivalent tools.
  • Track milestones, flag delays, and prepare weekly reports with critical path analysis.
  • Support development of work‑around plans when needed.
  • Assist in tracking financial impacts of schedule changes and incremental work.
  • Contribute to evolving project controls practices, including cost and risk monitoring.
• Closing
  • Assist in compiling final project documentation and lessons learned.
  • Ensure schedule data and project records are archived appropriately.

• Maintain accurate records while managing multiple projects.
• Support PMO continuous improvement efforts.
• Accept special assignments from PMO leadership.
• Embrace flexibility and evolving responsibilities.
• Assist in developing processes and templates for incremental tracking and reporting.

• College degree with emphasis in Business, Engineering, Project Management, or a related field.

Required
• Proficiency in MS Project, Primavera (P6), or equivalent scheduling software.
• Understanding of Critical Path Methodology and basic project management principles.
• Strong interpersonal skills and ability to work effectively across departments.
• High attention to detail and ability to manage multiple priorities.
• Strong analytical ability to assess and resolve complex issues.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).

Preferred
• 1–3 years of project scheduling or coordination experience.
• Familiarity with critical path method (CPM).
• Exposure to locomotive or capital equipment industries.
• Experience or background in financial analysis or cost tracking.

• Strength – Position typically involves office managerial work as well as oversight in an industrial environment. Frequently standing, sitting, and walking. Occasional light to medium‑level (up to 30 pounds).
• Motion – Position regularly requires standard motions associated with an office environment as well as standard motions associated with leading and demonstrating in an industrial environment.
• Vision/Hearing Requirements – Constant verbal communications, including both talking and hearing.
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• Work Environment – Position will occasionally require the use of Personal Protective Equipment. Position may involve work in a non‑temperature‑controlled environment. Position is in an industrial engineering test facility.

• Competitive Salary
• 401(k) plan with up to 6% company match (no waiting period with immediate vesting)
• Medical/Dental/Vision/Life/Disability Insurance
• Supplemental Accident, Critical Care, and Hospital Insurance available along with an HDHP and HSA with seed money
• Flexible Spending…