Financial Management Specialist Job La Grange area,Kentucky USA,Accounting

Description

Summary:

Responsible for all aspects of accounts payable, payroll, grant reimbursements, cash receipts and ABC accounting and compliance.

Essential Duties and Responsibilities in Accounts Payable include the following. Other duties may be assigned.

Accounts Payable

– Essential Duties and Responsibilities

Oversees and aids the accounting clerk in the following duties.

All bills/invoices incurred are processed in an efficient, accurate and timely manner
Codes invoices, vouchers, expense reports, check requests, etc., with correct account and vendor codes conforming to standard procedures to ensure proper entry into the financial system.
Keys and runs payments of accounts payable as supplied, requests “stop payments” as needed
Verifies all amounts before and after checks are machine processed
Audits invoices with purchase orders and bids for accuracy of pricing, quantities, units of measure, extensions and totals
Enters all travel vouchers, ensuring accuracy and completeness of all required documentation
Matches invoices/reimbursements to proper purchase authorizations and distributes invoices to various departments for approval

Purchase order requisitions are prepared accurately

Accurate and organized files are maintained on all vendors

Maintains files of all outstanding purchase orders, records of payables and related accounts payable/vendor files
Reconciles vendor statements, researching and correcting discrepancies

Payment questions are effectively researched and resolved

Handles all vendor correspondence via phone or email
Receives, researches and resolves a variety of routine internal and external inquiries concerning account status, including communicating the resolution of discrepancies to appropriate persons

Credit card transactions are monitored, audited and processed timely

Provides assistance to vendors and other departments for the resolution of account problems

Investigates and resolves problems associated with processing of invoices and purchase orders

Assist auditors as required

Performs other duties as required to support the Finance Department

Prepares annual tax reporting of 1099

MISC

Monitors and resolves long outstanding checks

Assists with monthly closings and year-end closings

Payroll

– Essential Duties and Responsibilities

Reviews time clock reports and assists department heads in correcting and approving employee time records prior to input into the payroll system.

Creates any necessary time-off entries submitted via manual timesheets or other communication from department heads.

Reviews all time worked to insure compliance with Federal and State wage and hour laws.

Prepares a pre-submission payroll register and submits to the Finance Department and Human Resources for review.

Submits payroll information to the payroll service in a timely manner to meet ACH transmittal deadlines.

Records data concerning transfer of employees between departments for accurate reflection in the general ledger.

Resolves payroll discrepancies by collecting and analyzing information.

Provides information to directors by answering questions and requests regarding payroll.

Maintains employee confidence and protects payroll operations by keeping information confidential.

Monthly retirement reporting to KPPA (Kentucky Public Pension Authority)

Monthly benefit reconciliation/payments to carriers.

Grants

– Essential Duties and Responsibilities

Supports Grant Management including financial tracking, invoicing, reconciliation, and auditing for local, state and federal grants.

Works with directors and staff to ensure that accounting procedures are followed, and reimbursement deadlines are met.

Completes monthly, quarterly and annual billing as needed including compiling financial information, formatting invoices per grant requirements, and verifying accuracy of information prior to submission.

Identify, investigate and correct abnormal or inconsistent grant data.

Monitor programs funded by grants to ensure compliance with grant guidelines.

Assist with annual audit as needed.

ABC Licenses

– Essential Duties and Responsibilities

Assists ABC administrative related to accounting for licenses.

Accounts for payment for licenses and…


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